Janet Maslow
Arlington,MA
Summary
Successful Sr. Administrative Assistant with experience supporting research laboratories administrative, operations and financial needs and managing projects with little oversight. Able to synthesize, evaluate, and communicate clearly and evaluate tasks with an eye toward efficiency. Anticipates and initiates actions regarding laboratory administrative operations and has in-depth knowledge of the Institute and other departments. Interprets and resolves highly varied situations and problems.
Overview
23
23
years of professional experience
Work History
Sr. Administrative Assistant
Massachusetts Institute Of Technology
04.2016 - Current
- Provided diverse administrative, operations and financial support for 3 research groups consisting of faculty, staff members and their laboratories, promoting excellence in office operations.
- Coordinated events including seminars and consortium sponsors review meetings, alumni reunions, special lab events.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.
- Coached new members on administrative procedures, department and institute policies, and performance standards.
- Coordinated trainings for new team members, overseeing onboarding details.
- Kept files and records in content management systems such as DropBox, OneDrive and others.
Administrative Assistant
Massachusetts Institute Of Technology
04.2005 - 04.2016
- Provided diverse administrative, operations and financial support for faculty and staff members and their engine research laboratory (over 30 members).
- Executed record filing system to improve document organization and management.
- Developed and updated spreadsheets and databases to track alumni and budgets.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Scheduled office meetings and client appointments for staff teams.
- Created and maintained databases to track and record customer data.
- Developed strategies to streamline and improve office procedures.
- Managed department budgets and generated financial reports for management review.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Processed new appointments for students, staff, visitors, interns.
- Liaised between clients and vendors and maintained effective lines of communication.
Freelance Graphic Designer
Self Employed
08.2000 - 11.2013
- Provided advertising and graphic design services for clients in both non‐profit + for‐profit sectors ranging from restaurants, financial firms, health and wellness, recruiters, gyms, public relations firms, and other small businesses
- Projects include brand identity, annual reports, newsletters, menus, marketing materials I.e. advertisements, flyers, and self‐promotion brochures.
- Planned and implemented interior‐exterior design
concepts for restaurants from choosing color schemes to designing signs
Education
Bachelor of Arts - Major: Studio Art; Minor: Art History
Boston College
Chestnut Hill, MACertification - Web + Graphic Design
Clark University
Cambridge, MA Skills
- Presentation Design
- Database Management
- Workflow Optimization
- Office Administration
- Invoice Processing
- Account Reconciliation
- Project Planning
- Event Coordination
- Tech-Savvy
- Customer Service
- Resourceful
- Strong Problem Solver
- Prioritization
- Office Management
- Excellent communication and interpersonal skills
Hobbies
Hiking, yoga, pilates, art enthusiast, and foodie
Timeline
Sr. Administrative Assistant
Massachusetts Institute Of Technology
04.2016 - Current
Administrative Assistant
Massachusetts Institute Of Technology
04.2005 - 04.2016
Freelance Graphic Designer
Self Employed
08.2000 - 11.2013
Bachelor of Arts - Major: Studio Art; Minor: Art History
Boston College
Certification - Web + Graphic Design
Clark University
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