Janet Mathis
Justin,TX
Summary
Organized and efficient Executive Assistant with experience in administrative support across public and private sectors. Skilled in managing schedules, coordinating meetings, and improving office workflows to boost productivity. Proven ability to implement filing systems that enhance document management and maintain confidentiality while supporting senior executives.
Overview
34
34
years of professional experience
Work History
Executive Personal Assistant
Ponder Victory Enterprises LLC
Marshall, TX
04.2018 - 01.2024
- Managed private estate operations and maintenance.
- Handled office administrative tasks (H/R, A/P, A/R, payroll)
- Coordinated Executive travel and complex scheduling.
- Coordinated personal medical appointments efficiently.
- Oversaw registration, titling, and taxation for a fleet exceeding 150 vehicles.
- Ensured smooth transitions between properties through strategic planning to highlight travel-related skills.
Executive Administrative Assistant & Sales Assistant
Master WoodCraft Cabinetry, LLC
Marshall, Texas
06.2012 - 04.2018
- Provided executive support to top-level management.
- Coordinated Executive travel and scheduling.
- Streamlined HR processes by digitizing employee records.
- Created manuals for multiple office positions.
- Composed quotes, letters, emails to support staff.
- Prepared agendas for meetings; took minutes; distributed meeting notes to appropriate personnel.
- Conducted research and collected and analyzed data to prepare reports and documents.
Temp
1 Call Staffing, Inc.
02.2012 - 06.2012
- Temped at Gilliam & Smith LLP - I was a receptionist at a law firm. Used a multi-line phone system. Used Excel and Microsoft Word for data entry.
- Temped at Master WoodCraft Cabinetry then was hired on full time by MWCC.
Teacher/Office Assistant
Graceview Early Learning Ctr
06.2002 - 06.2011
- Created and enforced child-based, hands-on curriculum to promote student interest and receptive learning.
- Office management
Sales Administrative Assistant
Ditch Witch Midwest
Carol Stream, IL
01.1997 - 12.1999
- Composed quotes, letters, emails to support staff.
- Organized files, developed spreadsheets, faxed reports and scanned documents,
- Maintained front desk and reception area in neat and organized fashion.
- Used voice recorder or notepad to compose and transcribe meeting minutes.
Receptionist/Sales Administrative Assistant
FMH Material Handling Solutions
Denver, CO
01.1993 - 12.1996
- Drafted quotes for sales team to aid client acquisition
- Monitored reception area to provide consistently safe, hazard-free environment for customers.
- Answered, screened, and forwarded incoming phone calls while managing multi-line telephone systems.
- Maintained an organized filing system of confidential client information in accordance with company policy.
- Greeted and directed visitors to appropriate departments or individuals, ensuring a welcoming environment.
- Collated, bound and stored computer-generated reports.
Radioman/Teletype Repairman
US Navy
11.1989 - 04.1992
- Studied and inspected equipment functionality to appropriately plan repairs and maintenance.
- Installed new components or replaced defective parts to restore functionality.
Education
High school -
Grand County High School
Moab, UT05-1989
Skills
Problem-solving skills
Travel planning
Executive calendar management
Microsoft Office applications
Meeting facilitation
Executive eMail
Strong verbal communication
Timeline
Executive Personal Assistant
Ponder Victory Enterprises LLC
04.2018 - 01.2024
Executive Administrative Assistant & Sales Assistant
Master WoodCraft Cabinetry, LLC
06.2012 - 04.2018
Temp
1 Call Staffing, Inc.
02.2012 - 06.2012
Teacher/Office Assistant
Graceview Early Learning Ctr
06.2002 - 06.2011
Sales Administrative Assistant
Ditch Witch Midwest
01.1997 - 12.1999
Receptionist/Sales Administrative Assistant
FMH Material Handling Solutions
01.1993 - 12.1996
Radioman/Teletype Repairman
US Navy
11.1989 - 04.1992
High school -
Grand County High School
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