Janyce Watson
Whitney,TX
Summary
Professional office support specialist with extensive experience in administrative functions and office management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and collaborative mindset ensure seamless team operations and goal achievement.
Overview
23
23
years of professional experience
Work History
Superintendent Secretary
Whitney ISD
08.2018 - Current
- Notary Public services for the public and WISD as needed.
- Answer and respond to incoming calls, take reliable messages, and route to appropriate staff or campus.
- Prepares and posts agendas for WISD School District.
- Posts legal notices for the WISD School District, ensuring that legal requirements are met.
- Attends all School Board Meeting and records minutes.
- Serves as records officer for the WISD School District and maintains all official records while ensuring accuracy and ease of retrieval.
- Responds to Public Information Act requests.
- Serves as primary election official, preparing and conducting WISD School Board elections.
- Administers oaths of office to Board Members.
- Coordinates all signature cards for Bank services for new Board Members or Employees as needed.
- Co-signs payroll and accounts payable checks.
- Provides administrative support to the WISD Superintendent.
- Assists in the development and implementation of goals, policies, priorities, and procedures relating to WISD policy manual.
- Assists with the preparation of budgets and preparation of necessary supporting documentation and justification.
- Coordinates the handling of Property insurance and student insurance for WISD.
- Coordinator for all Frontline System Modules, Absent Management, Hiring/Recruiting and On Boarding Process in Central.
- Submit Purchase Orders in Ascender, place order and submit paperwork when order is complete to Accounts Payable.
- Conduct Background checks for all employees.
- Prepare and distribute employment contracts.
- Make travel arrangements for Superintendent & Board Members.
Payroll Department
Whitney ISD
07.2016 - 07.2018
- Prepare correspondence, forms, manuals, schedules, and reports for the director of human resources and other department staff members.
- Prepare recruitment and new-hire packets.
- Enter new information in employee database.
- Compile, maintain, and file all reports, records, and other documents as required including preparing various federal, state, and local reports.
- Perform routine bookkeeping for the department and assist with the preparation of the human resource department budget.
- Monitor and process employee time records, including leave requests and reports.
- Greet visitors and assist employees and applicants with completing applications and required paperwork.
- Receive, sort, and distribute mail and other documents to department staff.
- Maintain confidentiality of information.
- Run District employee Payroll in Ascender.
- Follow district safety protocols and emergency procedures.
Campus Secretary/PEIMS - Elementary
Whitney ISD
07.2003 - 07.2016
- Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
- Prepare instructional materials and as requested.
- Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
- Maintain school calendar of events.
- Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Assist students, teachers, and parents as needed.
- Schedule meetings and appointments and maintain calendar for principal.
- Accounting and Inventory.
- Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
- Assist with campus budget preparation and maintain accurate records of expenditures.
- Prepare and process purchase orders and receive, store, and issue supplies and equipment.
- Maintain inventory of fixed assets, equipment, and supplies.
- Assist with planning, preparation, and setup of faculty meetings and campus activities.
- Sort, distribute, or deliver mail and other documents.
- Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
- Maintain confidentiality.
Teacher Prep Department
ESC Region 12
07.2002 - 07.2003
- Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
- Greet and direct campus visitors. Maintain sign in log.
- Prepare correspondence, forms, manuals, schedules, and reports for the director of Teacher Prep Department.
- Assist with the receipt and distribution of teacher prep materials, including homework requests.
- Receive, sort, and distribute mail, messages, documents, and other deliveries in our department.
- Provide clerical assistance as needed including assisting with the scheduling of nigh classes.
- Compile, maintain, and file all reports, records, and other documents as required.
Education
High School Diploma -
Whitney High School
Whitney, TX05-1987
Skills
- Proficient keyboarding and file maintenance skills
- Ability to use software to develop spreadsheets, databases, and do word processing
- Ability to maintain accurate and audible records
- Excellent organizational skills
- Ability to perform a variety of tasks often changing assignment on short notice
Timeline
Superintendent Secretary
Whitney ISD
08.2018 - Current
Payroll Department
Whitney ISD
07.2016 - 07.2018
Campus Secretary/PEIMS - Elementary
Whitney ISD
07.2003 - 07.2016
Teacher Prep Department
ESC Region 12
07.2002 - 07.2003
High School Diploma -
Whitney High School