Smartsheet
JAWAAD AHMAD
Oakbrook Terrace,IL
Summary
Dynamic Project Coordinator with a proven track record at CDO GROUP, excelling in vendor coordination and analytical reporting. Demonstrated expertise in enhancing project efficiency and accuracy through advanced MS Excel and problem-solving skills. Achieved significant improvements in process documentation and team coordination, contributing to the timely and successful completion of projects.
Overview
18
18
years of professional experience
1
1
Certification
Work History
PROJECT COORDINATOR
CDO GROUP
09.2021 - Current
- Used Oracle to create manual POs for Project Management Fees
- Investigated Architectural Plans and or Brand Review to process front counter orders for projects
- Sent out weekly vendor schedule reports using Smartsheet and Excel to all vendors and PMs to assure alignment of vendor dates of each project
- Processed pre-liminary budgetary report of each project
- Obtained Legal Clearance and Final Tort for each project
- During construction if a store needed to close, worked on sending out a store closure letter
- Processed GC Bids using X-Apps and Oracle
- Once GC Bid has been approved in Oracle and an approved PO has been obtained, worked on PAO (Project Authorization Order) of the project
- Assisted Project Managers with obtaining Permits for a project
- Sent out RTC (Release to Construction) via DocuSign once all documentation of a project has been received and approved to PMs and ACMs
- Once a project has been completed, worked on the ECAC (Estimated Cost at Completion) report
- Collaborated with all vendors to make sure project dates were being met and all equipment arrived at the construction site on time
- Processed GC Change Orders if there were changes that were made outside the scope of the project
- Generated/Processed GC Draws of each project
- Collaborated with accounting team to make sure contractors and sub-contractors were paid in a timely manner
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
PROJECT COORDINATOR
CGI GROUP
09.2019 - 01.2021
- Used ResourceFirst to construct meaningful reports to help management make intelligent decisions for various programs
- Assisted Project Managers with developing project schedules, assigning resources to project tasks
- Assisted Project Managers with PDWare reporting, resource allocation, and budget & expense
- Create Forecasting reports to help Functional Managers with predict future resources needed for various projects
- Supported the team by promptly resolving their issues regarding ResourceFirst reports, forecasting, timesheets, employee management
- Tracked and Documented various projects' updates to present them as an official deck for executive review
- Created self-descriptive Bar Charts to show Full-time Equivalence as needed by leadership
- Used Confluence to capture project requirements, assign tasks to specific users, and to share knowledge efficiently
PROGRAM ASSISTANT
NWU UNIVERSITY
10.2018 - 09.2019
- Used MS Excel to customize functions to maintain all financial transactions including orders, budget reports and reimbursements
- Proactively resolve discrepancies by thoroughly checking chart string balance and policy compliance
- Managed all logistics of events held on campus: scheduling rooms, speaker & arranging for routine materials, technology & refreshments
- Need minimal supervision to resolve issues and make a positive impact
PROJECT COORDINATOR
OAKTON COLLEGE
01.2007 - 08.2013
- Collaborated with several departments to fully satisfy students' and parents' queries regarding enrollment processes, financial aid, registration holds, appointments
- Used various MS Excel functions to extract different information from a huge data set of students' bio
- Prepared to ensure successful New Student Orientation by tactically ushering and supporting advisors as per their needs
- Used OCC central system to schedule logistics & agendas for advisors' and managers' appointments with students and staff
Education
BS - Business Management
Northeastern Illinois University
Skills
- Project Management
- Business Analysis
- Analytical Reporting
- Process Documentation
- Prioritization and Time Management
- Problem-Solving Focus
- Advanced MS Excel
- Organization
- Detail-Focused Approach
- Vendor Coordination Expertise
- Proficient in Task Management
- Team Coordination
Certification
- Customer Service
- MS Excel
References
References available upon request.
Software
Microsoft Excel
Oracle
Timeline
PROJECT COORDINATOR
CDO GROUP
09.2021 - Current
PROJECT COORDINATOR
CGI GROUP
09.2019 - 01.2021
PROGRAM ASSISTANT
NWU UNIVERSITY
10.2018 - 09.2019
PROJECT COORDINATOR
OAKTON COLLEGE
01.2007 - 08.2013
BS - Business Management
Northeastern Illinois University
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