Jeanette Martinez

• Reallocates and submits monthly corporate payment card statements via Concur and Emburse following grant fund guidelines/terms and conditions. This position is required to manage the payment card report, preparation for three of the six regions of the State. (80+ cards across North, West and South Regions)
• Responsible for oversight of all county personnel, travel audit via online travel system. (Concur and Emburse) The average volume is 40-50 travel reports monthly.
• Assists other State Office personnel with coordination of procurement activity for the unit. To include the purchase of computers, educational reinforcement materials, furniture, and equipment. Prepares requisitions, receipt of goods, and submission of invoices via AggieBuy. Responsible for placing all business card orders via TEEX printing storefront.
• Works collaboratively with BLTX Regional Project Specialists to resolve purchase/spending issues/problems.
• Responsible for maintaining/updating the departmental hotspot assignment detail and processing of all Telecom billings.
• Monitors and orders office supplies.
• Assists with the administration of unit award. Ensure purchases are allowable, reasonable, and allocable according to the award guidelines.
• Other job-related duties as assigned.

· Coordinate and perform a range of staff as well as operational support activities for the department; serve as a liaison with other departments in the resolution of day-to-day administrative and operational problems.

· Provide administrative/secretarial support for the department/division, such as answering telephones, assisting visitors, and resolving and referring a range of administrative problems and inquiries.

· Operate personal computers to compose and edit correspondence and memoranda from dictation, verbal direction, and from knowledge of established department/division policies; prepare, transcribe, compose, type, edit, and distribute agendas and minutes of meetings

· Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, coordinating travel as well as lodging arrangements.

· Establish, maintain, and update files, databases, records, and other documents; develop and maintain data, and perform routine analyses and calculations in the processing of data for recurring internal reports

· Sort, review, screen, and distribute incoming and outgoing mail; prepare, compose, and ensure timely responses to a variety of routine written inquiries.

• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
• Answered phone promptly and directed incoming calls to the correct offices.
• Kept the reception area clean and neat to give visitors a positive first impression.
• Responded to inquiries from callers seeking information.
• Assisted the Sales Assistant with Clerical duties, which also included working directly with media staff on promotional releases, maintaining a daily log, and updating and retrieving database information.