JENNIFER COONEY

Receptionist-1st Year

• Answered calls and emails, directing them to the appropriate employee or department.
• Maintained the office supplies inventory and ordered office supplies.
• Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
• Supported filing systems, such as business vehicle records, open invoices, paid invoices, credit card receipts, and confidential documents, which improved the organization of filings within the office.
• Assisted with the planning of special events by arranging catering services, securing venues, and creating flyers for employee holiday events, which leads to the team bonding and celebrating achievements together.
• Managed the company's field and office clothing/gear. Such as ordering and stocking office attire and field high visibility clothing. Kept track of this inventory on an Excel spreadsheet. This improved the inventory process for always having enough stock of the company's gear for new hires and field employees.
• Assisted colleagues with various office tasks to enhance workflow throughout the office.
• Managed and organized all the company's important vehicle documents, vehicle information, traffic violations, E-Z Passes, and paid registration fees when due, which led the company to improving their fleet management.

Administrative Assistant-2nd & 3rd Year

Accounting Assistant-3rd & 4th Year

• Processed vendor invoices and credit card transactions for Sunrise Power Solutions account payable records entering all costs to the appropriate job's/business expenses.
• Managed company credit cards including American Express, Home Depot, Speedway, and Corpay (Comdata), overseeing ordering, expense tracking, limit management, receipt collection, and data entry for job/business expenses in Computer Ease, leading to improved tracking of purchases related to jobs and the business.
• Created all Tax-Exemption Certificates for material purchasing from Vendors. This process helped remove sales tax that shouldn't have been applied to certain purchases of material, receiving sales tax refunds to the company as appropriate.
• Entered all data on spreadsheets for tax-exempt materials for Capital improvement projects (Schools & Government) from purchases with the company's credit cards and vendors.
• Developed onboarding paperwork packets for new hires, ensuring compliance with Local 25, Local 3, Local 363, and Office/Warehouse Union requirements.
• Assisted with new hire paperwork and employee paperwork completion, updating files and uploading documents into Computer Ease.
• Assisted with the creation of purchase orders for materials and rentals in Computer Ease, supporting the procurement processes as needed.
• Assisted the Senior Accountant, Financial Controller, and CFO with daily tasks.

• Picked and packed Amazon customer orders, ensuring product integrity by separating fragile items and maintaining temperature control for frozen and perishable foods.
• Followed Amazon food safety and handling procedures during shopping tasks.
• Delivered grocery orders to customers' vehicles during pickups, ensuring a seamless handoff experience.
• Built positive relationships with grocery store personnel through professionalism and friendly interactions.

• Assisted lead teachers in implementing daily classroom activities to enhance the learning experience.
• Monitored child behavior and facilitated positive group interactions to foster a supportive learning environment.
• Supervised children during play, activities, mealtimes, and outdoor routines to promote safety and encourage active engagement.
• Prepared learning materials and classroom resources for nursery lessons.
• Assisted in implementing safeguarding, health, and safety procedures in the nursery.
• Maintained tidy play areas, toys, and learning spaces.
• Developed positive relationships with students, parents, fellow teachers, and school administrators to enhance communication and collaboration.