Jennifer Farmer
Yuba City,CA
Summary
Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
6
6
years of professional experience
Work History
Executive Assistant
Laughlin and Spence Civil Engineers
Yuba City, CA
11.2018 - Current
- Assist engineers with daily tasks to enhance operational efficiency
- Accounts payable and receivable using Quickbooks
- Manage payroll operations including processing payroll, weekly/monthly payroll taxes, and state/federal quarterly taxes,
- Partner draws and estimated quarterly tax payments
- Gathering of tax information for submittal to accountant
- Property taxes
- W-2s and 1099s
- Reconciliation of company financial accounts
- Accounts payable and receivable
- Bank deposits
- Time keeping and recording of billable hours for engineers and surveyors
- Drafting of contracts and invoices
- Correspondence set in the tone of the company's voice
- Personal travel arrangements
- Record keeping
- Maintaining client relationships
- Management of company calendar and personal calendars
- Handling of multiple account responsibilities including insurance renewals, subscriptions, donations, software, engineer and surveyor license renewals, and notary
- All business related accounts such as; credit card, cell phones, gas cards (everything related to the function of the company)
- Monitor senior engineer's email
- Transcribe emails
- Partner also owns other business operations not associated with this company, I assist him with anything that is needed.
- Ordering of supplies
- Receiving packages and mail to distribute
- Filing for documents organization and management
- Answering multi - line phone system, routing, screening, and prioritizing calls.
- Retain client data base
- Errands and other miscellaneous job duties and requests as needed and assigned
- Create job/client portfolios
- Microsoft Office, Excel, Word, and Windows experienced.
- In addition we are also the engineer and secretary for three California Special Districts. I provide support for three districts with bookkeeping, county vs district account reconciliation, gathering of information needed for audits, budgets, and reports required by California. Board meetings, elections, record keeping, ethics training renewal, fund replenishments, and utilizing County Workday program software.
Education
General Education
Yuba College
Marysville, CASkills
- Administrative Support
- Technical Support
- Invoice Processing
- Office Management
- Database Management
- Scheduling
- Meeting planning
- Customer Service
- Business Administration
- Conference planning
- Proper phone etiquette
- QuickBooks expert
- Self-starter
- Report Generation
- Payroll
- Social media knowledge
- Multi-line phone proficiency
- Professional and mature
- Bookkeeping
- Business Correspondence
Timeline
Executive Assistant
Laughlin and Spence Civil Engineers
11.2018 - Current
General Education
Yuba College