Jennifer Hecox
Beloit,WI
Summary
Meticulous Payroll Specialist with extensive expertise in payroll processing and compliance management, ensuring precision for over 1,200 employees.
Overview
16
16
years of professional experience
Work History
Payroll Specialist
Community Action
Beloit, Wisconsin
08.2024 - 12.2025
- Processed payroll for over 500 employees bi-weekly, ensuring accuracy of payments and deductions.
- Reviewed timesheets for accuracy and completeness before payroll processing.
- Developed procedures to enhance accuracy of payroll data entry into system.
- Utilized payroll software systems to streamline data processing efficiency.
HR Manager
Rocknel Fastener
Rockford, Illinois
10.2022 - 02.2024
- Administered employee benefits programs, addressing inquiries and leading open enrollment processes.
- Processed payroll accurately and on time, ensuring compliance with regulations.
- Managed recruitment processes, including job postings and candidate screenings.
- Maintained employee records in HRIS for accurate data management.
- Monitored attendance records and leave requests for accuracy and completeness.
- Facilitated performance reviews, providing constructive feedback to employees.
- Developed and implemented HR policies, enhancing overall workplace culture.
- Coordinated onboarding and training programs for new hires.
Assistant Payroll Manager
Brittain Resort Management
Myrtle Beach, South Carolina
09.2020 - 08.2022
- Managed payroll operations for temporary, hourly, and salaried employees across multiple departments.
- Processed bi-weekly payroll while ensuring accuracy and compliance with regulations.
- Generated payroll reports and reviewed data for management oversight.
- Implemented payroll reconciliation tools, enhancing report accuracy and efficiency.
- Facilitated communication between payroll and HR teams to optimize collaboration.
- Monitored payroll regulation changes, adapting processes to maintain compliance.
- Calculated overtime, vacation, sick hours, and other time categories accurately.
- Enforced payroll policies and procedures to adhere to company and governmental standards.
- Processed payroll for over 1200 employees.
Accounting & Office Manager
Pietro Carnaghi
Rockford, Illinois
07.2018 - 03.2020
- Managed daily accounting operations and maintained accurate financial records.
- Oversaw payroll processing and ensured compliance with labor regulations.
- Coordinated budgeting activities and prepared financial reports for management review.
- Maintained accounts payable and receivable, ensuring timely payments and collections.
- Implemented process improvements to streamline accounting procedures and reduce errors.
- Assisted in the preparation of audits by organizing necessary documentation and records.
- Liaised with external auditors to facilitate audit processes and address inquiries.
- Resolved customer billing issues in a timely manner.
- Maintained relationships with banking institutions to support efficient cash management practices.
- Generated weekly and monthly sales reports to track performance against targets.
- Coordinated with external auditors during periodic financial audits.
- Monitored daily deposits into company accounts from customers.
- Processed employee expenses claims in accordance with company policy.
- Reconciled bank accounts on a regular basis to ensure accurate records of transactions.
- Supervised payroll processing activities for all employees.
- Prepared monthly financial statements, budget reports, cash flow projections, journal entries, reconciliations.
- Managed day-to-day operations of the accounting office, including staff scheduling and workload assignments.
- Analyzed financial data to identify discrepancies and recommend corrective action.
- Ensured compliance with applicable GAAP standards and other regulatory requirements.
- Managed office inventory and placed new supply orders.
- Monitored payments due from clients and promptly contacted clients with past due payments.
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Administered payroll and maintained proper documentation of employee personnel.
- Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
Payroll Assistant
Career Management Associates
Rockford, IL
08.2015 - 07.2018
- Maintained precise records of employee time cards and attendance.
- Processed payroll through advanced software systems, ensuring accurate data entry.
- Managed employee records while safeguarding sensitive information confidentiality.
- Collaborated with HR to resolve payroll discrepancies and address inquiries.
- Assisted in preparing payroll reports for management and compliance.
- Reviewed time cards for accuracy, confirming hours worked with department heads.
- Coordinated with finance team to ensure timely salary and benefits disbursements.
- Generated employee paychecks and direct deposit payments punctually.
- Processed payroll for over 1100 employees.
Accounting/HR Assistant
Metals USA
Rockford, Illinois
02.2010 - 04.2015
- Reviewed and processed payroll-related actions to drive data accuracy and comply with company policy and federal and state regulations.
- Supported payroll processing by verifying timesheets and employee information.
- Created, organized, and maintained employee personnel files to keep sensitive data secure.
- Responded to employee inquiries regarding benefits and HR policies promptly.
- Ensured timely and accurate payroll submissions by collaborating with HR and finance teams to resolve discrepancies.
- Filed documents, delivered mail and performed bookkeeping to facilitate office operations of HR department.
- Supported payroll processing by collecting and verifying employee timesheets.
- Scheduled appointments, meetings, and conferences with employees to discuss and mitigate personnel issues.
- Initialized background checks for potential new hires.
- Handled confidential information with discretion and integrity.
Education
Associate of Arts - Accounting And Finance
Kaplan University
Davenport, IA05-2013
Skills
- Payroll administration and software
- Compliance management
- Data entry precision
- Payroll reporting and analysis
- Employee benefits management
Timeline
Payroll Specialist
Community Action
08.2024 - 12.2025
HR Manager
Rocknel Fastener
10.2022 - 02.2024
Assistant Payroll Manager
Brittain Resort Management
09.2020 - 08.2022
Accounting & Office Manager
Pietro Carnaghi
07.2018 - 03.2020
Payroll Assistant
Career Management Associates
08.2015 - 07.2018
Accounting/HR Assistant
Metals USA
02.2010 - 04.2015
Associate of Arts - Accounting And Finance
Kaplan University