Jennifer McLaughlin
Buena Park,CA
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Motivated professional with extensive experience in customer service, sales and administrative tasks.
Overview
9
9
years of professional experience
Work History
Executive Assistant
SPA, Inc
09.2023 - 04.2026
- Coordinated complex scheduling for executives, optimizing time management and meeting efficiency.
- Managed correspondence, ensuring timely responses to clients and stakeholders.
- Developed and maintained filing systems, enhancing document retrieval processes.
- Assisted in preparing presentations and reports for executive meetings, improving information delivery.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Streamlined office operations, leading to more organized environment by implementing digital filing systems.
Administrative Assistant
TENICA
- Manage and coordinate multiple executive calendars
- Create tracking systems for awards/incoming and out processing military members for the squadron
- First line leadership/ mentor and train new employees on processes for conference room meetings with Polycom and video components
- Process travel request, use system programs to arrange air/hotel/conference fees and reimbursement
- Coordinate and prepare room for morning briefings for high level leadership
- Manage and distribute tasks to department heads and branch chiefs
- Generate Correspondence/ review and submit award fee documents
- Conduct onboarding forms and process new employee packages, coordinating with home office for new employees out of home office area
- Currently holding a TS/SCI clearance with CI Poly
Navy Reservist- Yeoman
United State Navy
- Currently on orders assisting in the administrative department with daily duties. Currently holding a TS. I have held a TS for the past 10+ years for my duties in the Navy Reserves.
- Supervise and train subordinates
- Organize and update systems for streamlining processes
- First line leadership
- Problem solving, quick thinking and critical decision making for the admin office and processes
- Responsible for drug testing
- Assisted with other administrative duties to include, discipline, investigations of complaints within different departments
- Assisted in holiday parties and moral recognition for employees
Staffing Manager
Russell Stover Chocolates
05.2019 - 12.2019
- Posting job opportunities with all departments of the Factory
- Conducting phone calls and interviews
- Responsible for the onboarding process from start to finish
Regional Authorizing Specialist
Aerocare
12.2017 - 05.2018
- General office duties, helping patients obtain needed supplies for oxygen use
- Conduct daily, weekly, monthly re authorization for oxygen to insurance companies
- Keeping up communication between our office and medical offices to ensure the proper documentation is available to establish oxygen use for patients.
Human Resource Generalist Intern (Recruiting)
Navarro Research and Engineering
05.2017 - 10.2017
- Schedule and conduct interviews for potential employees
- Track the hiring and termination of employees within the organization
- Set up new employee paperwork and orientation and manage onboarding process
- Assisted workforce of 400+ employees nationwide with day-to-day needs
- Conducted I-9 employment eligibility verification
- Update employee records and files as needed
- Advise resolution of employee relations issues
- Manage employee information database (add, remove, modify)
- Created recruitment tracking system for all open position on contract
- Assist employees with FMLA and STD questions and paperwork
- Assist with employee timekeeping
- Assist with employee health and alternative benefit questions
- Develop and prepare monthly action reports for HR team
Education
Business Administration - Human Resource Management
Colorado Mesa University
05-2017
Skills
- Customer service
- Office administration
- Computer proficiency
- Documentation and recordkeeping
- Microsoft Office Suite
- Professional communication
- Database entry
Section name
- Military Experience- 22 Years United States Navy
- Security Clearance- TS/SCI with CI Poly
Timeline
Executive Assistant
SPA, Inc
09.2023 - 04.2026
Staffing Manager
Russell Stover Chocolates
05.2019 - 12.2019
Regional Authorizing Specialist
Aerocare
12.2017 - 05.2018
Human Resource Generalist Intern (Recruiting)
Navarro Research and Engineering
05.2017 - 10.2017
Administrative Assistant
TENICA
Navy Reservist- Yeoman
United State Navy
Business Administration - Human Resource Management
Colorado Mesa University