Jennifer (Jenny) K. Dearborn
Springville
Summary
Dynamic and detail-oriented Senior Administrative Assistant with proven expertise at Collins Aerospace in streamlining office procedures and enhancing team collaboration. Skilled in advanced document editing and time management, I excel in providing exceptional administrative support while maintaining confidentiality and fostering cross-functional communication. Committed to achieving operational efficiency and supporting executive teams effectively.
Overview
28
28
years of professional experience
Work History
Legal Assistant
Lynch Dallas Legal
11.2025 - 01.2026
- Managed case files and legal documents for efficient access and organization.
- Assisted attorneys in preparing for trials and client meetings.
- Drafted correspondence, pleadings, and other legal documents as required.
- Maintained accurate records of court deadlines and filing requirements.
- Maintained client confidentiality in all matters.
- Answered phones promptly while providing courteous customer service.
- Scanned physical documents into electronic format for storage in a secure database system.
- Proofread drafts of legal documents for accuracy in grammar and punctuation.
- Supported billing processes by tracking billable hours and expenses accurately.
- Provided administrative support to attorneys by managing calendars; scheduling appointments; organizing files; preparing correspondence; filing court documents; and obtaining necessary signatures.
Admin Assistant V
BAE SYSTEMS
07.2020 - 07.2025
- Managed scheduling and calendar coordination for senior executives effectively.
- Assisted in preparing reports and presentations for internal meetings consistently.
- Maintained office supplies and inventory to ensure operational efficiency.
- Coordinated travel arrangements and itineraries for team members seamlessly.
- Organized company events and meetings, ensuring all logistics were managed smoothly.
- Developed and maintained filing systems for easy access to documents and records.
- Supported onboarding processes by preparing materials for new hires efficiently.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Facilitated communication between different departments within the organization.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
Senior Administrative Assistant
COLLINS AEROSPACE
03.2010 - 07.2020
- Assisted in preparing reports, presentations, and correspondence for leadership teams.
- Organized office events and meetings, ensuring all logistics were handled efficiently.
- Provided onboarding support for new employees by preparing necessary materials.
- Streamlined office procedures to improve workflow and enhance team collaboration.
- Scheduled meetings, appointments, and events for executives.
- Trained and mentored administrative staff members in company policies, daily task execution, and industry best practices.
- Managed inventory of office supplies and placed orders as needed.
- Coordinated catering services for various functions, including sales trainings and department meetings.
- Coordinated travel arrangements for executive staff members.
Senior Admin Assistant; Customer Service Rep
AEGON USA/LIFE INVESTORS
06.1998 - 03.2010
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Handled confidential documents in an organized fashion according to established protocol.
- Answered questions from customers regarding products and services offered by the company.
Education
Associate of Applied Science (AAS) - Office Administration; Specializing in Administrative Assistant
KIRKWOOD COMMUNITY COLLEGE
Cedar Rapids, IASkills
- Time Management
- Multitasking
- Attention to detail
- Conur Expense Reporting
- Customer service
- Administrative assistance
- Advanced word processing
- File organization
- Document editing
- Confidentiality
- Cross-functional communication
- Fast learner
- MS office proficient
- Team collaboration
- Calendar management
- Scheduling/Planning
- Task prioritization
Membership Affiliations
- Business Professionals of America, Placed 2nd in State in Administrative Assistant test
- Business Professionals of America, Placed 20th in Nationals in Administrative Assistant test
Additional Relevant Experience
- AEGON USA/LIFE INVESTORS, Senior Admin Assistant; Customer Service Rep, 06/01/98 to 03/31/10
- KIRKWOOD COMMUNITY COLLEGE, Work Study Student, 08/01/95 to 05/31/98
- DONALDSON COMPANY, Admin Assistant, 08/01/94 to 05/31/95
Timeline
Legal Assistant
Lynch Dallas Legal
11.2025 - 01.2026
Admin Assistant V
BAE SYSTEMS
07.2020 - 07.2025
Senior Administrative Assistant
COLLINS AEROSPACE
03.2010 - 07.2020
Senior Admin Assistant; Customer Service Rep
AEGON USA/LIFE INVESTORS
06.1998 - 03.2010
Associate of Applied Science (AAS) - Office Administration; Specializing in Administrative Assistant
KIRKWOOD COMMUNITY COLLEGE