Jessica Jeri Chen
San Jose,CA
Summary
Highly organized Deputy City Clerk with proven track record in coordinating City Council meetings and ensuring compliance with public record laws. Skilled in agenda preparation and known for proactive contributions to enhancing operational efficiency and providing exceptional public-facing customer service.
Overview
3
3
years of professional experience
1
1
Certification
Work History
Deputy City Clerk
City of Milpitas
Milpitas, CA
09.2024 - Current
- Prepares, publishes, and distributes City Council agendas and supporting materials.
- Manages coordination of City Council meetings, Town Halls, and various events effectively.
- Publishes updates of commission seat terms and vacancies on the City webpage and Directory of Local Officials roster on a regular basis.
- Processes requests for public records under the California Public Records Act.
- Created guides; hosted learning sessions; and trained all City commission staff liaisons to create events, post meeting agendas, packets, and notices for their respective assigned commissions.
- Attends meetings with vendors to coordinate and assist in implementing new programs and procedures.
- Serves as the department budget liaison to assist with the City's budget preparation and monitoring, contributing to prudent financial stewardship for the City.
- Createsas well as edits and approvesagenda reports of staff from all departments for City Council meeting agendas.
- Supports municipal electionsincluding processing candidate filings according to FPPC regulations, tracking campaign contributions, and creating campaign report notices for the local newspaper.
- Processes claims and lawsuits against the City and prepares related documents with the City Attorney's Office and Finance Department.
- Serves as Acting City Clerk in the absence of the City Clerk.
Board Clerk I, Clerk of the Board of Supervisors
County of Santa Clara
San Jose, CA
04.2023 - 08.2024
- Prepared, published, and distributed agendas and notices to the public
- Took rapid and extensive notes of public advisory entities
- Summarized complex discussions into official minutes of commission proceedings
- Prepared succinct legislative files that convey commission recommendations
- Served as a member of the interview panel member for employee recruitment
Election Worker II, Registrar of Voters
County of Santa Clara
San Jose, CA
08.2022 - 11.2022
- Managed election day operations, ensuring compliance with voting regulations and procedures.
- Trained leads and aids regarding polling station duties and equipment usage.
- Assisted in the setup and breakdown of polling locations to facilitate smooth operations.
- Resolved voter inquiries and issues, promoting positive voting experiences for constituents.
- Supervised volunteers and oversaw processing at various vote centers.
Education
Master of Arts - Strategic Public Relations
12-2016
Bachelor of Arts - Psychology
05-2014
Skills
- Municipal Records Management
- City Council & Board Support
- Agenda & Minute Preparation
- Public Records / FOIA Compliance
- Ordinances, Resolutions & Contracts
- Election Administration Support
- Records Retention & Archiving
Affiliations
- International Institute of Municipal Clerks (IIMC)
- City Municipal Clerks Association (CMCA)
- National Notary Association (NNA)
Certification
- Notary Public, State of California
- CMC - Certified Municipal Clerk - In Progress (IIMC)
Timeline
Deputy City Clerk - City of Milpitas
09.2024 - Current
Board Clerk I, Clerk of the Board of Supervisors - County of Santa Clara
04.2023 - 08.2024
Election Worker II, Registrar of Voters - County of Santa Clara
08.2022 - 11.2022
University of Southern California - Master of Arts, Strategic Public Relations
California State University, Northridge - Bachelor of Arts, Psychology