Jessica Cutting

DRUG AND ALCOHOL PREVENTION PROGRAM SPECIALIST

2019-2022 (Portsmouth, VA) 2022-2023 PASCAGOULA, MS

• Conducted research on the effects of drug and alcohol abuse in the community.
• Organized educational activities to raise awareness about the risks associated with substance abuse.
• Provided guidance and assistance to individuals affected by addiction.
• Prepared detailed reports summarizing data collected from surveys, interviews, and focus groups.
• Facilitated workshops on topics such as coping skills, healthy lifestyle choices, and relapse prevention techniques.
• Attended trainings related to drug and alcohol counseling practices. Unit CDAR (Command Drug and Alcohol Representative) and hosted quarterly training, Drug screenings, and served as a liaison between members and health specialist to provide care whether it be inpatient or outpatient.
• Organized treatment projects that focused on problem solving skills and creative thinking.
• Developed referral process to assist client access to special programs and services.

SUPERVISOR

2019-2022 (Portsmouth, VA) 2022-2023 PASCAGOULA, MS

• Directed and supervised team of 4 employees in daily operations. Each member was responsible for over 100 Coast Guardsman's records.
• Maintained accurate records of employee performance, attendance, leave requests, and disciplinary actions.
• Conducted weekly meetings with team members to discuss upcoming tasks and project deadlines.
• Evaluated employee performance through periodic reviews and documented results accordingly.
• Provided guidance and direction to subordinates regarding job duties and responsibilities.
• Provided ongoing training to address staff needs.
• Established and enforced clear goals to keep employees working collaboratively.

HUMAN RESOURCES MANAGER

• Organized orientation sessions for hundreds of new members processing into the military and provided them with onboarding information.
• Assisted in the development of performance management systems by implementing an "Individual Development Plan". This plan was to include goal setting, performance reviews, corrective action plans and was revisited biannually.
• Handled sensitive employee and company information with highest level of confidentiality and discretion and obtaining my security clearance for the organization.
• Resolved conflicts between different departments or personnel using sound judgment to maintain a harmonious work environment.
• Evaluated current HR processes and recommended changes when necessary to improve efficiency.
• Prepared and set up new employee orientations.
• Examined employee files to answer inquiries for assistance with personnel actions.
• Investigated employee relations matters through interviews with involved parties to ensure they were abiding by measures set forth in the Uniform Code of Military Justice (UCMJ). Ensured compliance with federal, state and local employment laws.

CORRESPONDENCE

• Reviewed, edited and rewrote incoming correspondence to ensure accuracy of information.
• Compiled outgoing correspondence for distribution, ensuring all necessary documents were included.
• Proofread, formatted and prepared internal documents such as memos, letters and reports for distribution.
• Coordinated and scheduled meetings, travel arrangements and conference calls for a team of 10 executives.
• Maintained and updated filing systems, both electronic and paper-based, to ensure efficient retrieval of documents.
• Created memos, letters, emails and other correspondence as requested by the executive team.
• Prepared agendas and took minutes during staff meetings.

RECORDS MANAGER

• Experienced in Microsoft Office, Docusign, Paylocity, Netsuite
• Manage and maintain employee timekeeping records for employees.
• Coordinated staff training on proper filing techniques and document retention practices.
• Conducted periodic audits to verify accuracy of stored records.
• Developed and implemented a records management system to track, store, and manage confidential documents.
• Organized filing systems for easy retrieval of documents when needed.
• Assisted in the resolution of disputes that arise from incorrect or incomplete filing.
• Managed access rights to ensure authorized personnel can view sensitive documents.
• Kept electronic content legal, secure and accessible for relevant internal and external parties.
• Filed accurate weekly, monthly, quarterly regulatory paperwork and maintained organization to support smooth audit processes.

PAYROLL SPECIALIST

• Processed payroll for over 500 employees bi-weekly, ensuring accuracy of pay and deductions.
• Assisted with auditing processes related to payroll.
• Researched discrepancies in payroll data and provided corrective action when needed.
• Performed manual calculations for retroactive pay adjustments or special payments as required.
• Ensured that all necessary taxes were withheld accurately from each employee's paycheck.
• Processed employee rehires, transfers, terminations and withholdings.
• Supported payrolls, driving timely and accurate payment of employee wages.
• Anticipated potential payroll issues and questions to take proactive action and prevent development of problems.
• Reviewed, investigated and corrected errors and inconsistencies in financial entries, documents and reports.

MANAGE MOVEMENT OF PERSONNEL

• Arranged transportation, including shipment of household goods for military members relocating to their next place of duty.
• Expert at navigating Defense Personal Property system (DPS). This program is used for the Department of Defense as well as Department of Homeland Security. In using this I was able to walk members through each step and provide quality moving and storage services of their household goods.
• Collaborated with internal departments to ensure timely delivery of goods.
• Ensured compliance with regulations regarding hazardous material transportations.
• Served as a liaison between departments within the organization to ensure efficient communication between all parties involved in each move.

Areas of responsibility:

TRAVEL ARRANGER

• Created, audited and approved temporary travel arrangement and reimbursements for military personnel and Government employees. Subject Matter Expert in the E-Gov Travel Service (ETS). ETS is a government wide, web-based, world-class travel management service.
• Verified accuracy of all documents related to customer's trip before issuing tickets.
• Used company tools and systems to complete requests.
• Coordinated travel arrangements and completed expense reports for travel reimbursement.
• Created and distributed detailed travel documents including tickets, hotel reservations, and car rental information.

• Maintained and inspected deck equipment, including mooring lines and anchor chains.
• Performed regular maintenance of the vessel's exterior, decks and superstructure.
• Conducted safety drills to prepare crew members for emergencies.
• Communicated regularly with the bridge team to ensure smooth sailing operations.
• Participated in firefighting drills to maintain readiness in case of an emergency situation.
• Ensured that all safety equipment was properly maintained and stored according to regulations.
• Checked lifeboats regularly to make sure they were secure and functional.
• Carried out daily inspections of deck areas for cleanliness, security and general condition.