Jessica McMahon
Ocala
Summary
Dynamic accounts payable and freight coordinator with over 7 years of experience in managing vendor relationships and logistics. Known for strong problem-solving abilities and effective communication, contributing to financial accuracy and timely deliveries.
Overview
17
17
years of professional experience
Work History
Accounts Payable/Freight Coordinator
Silver Springs Bottled Water Co.
Ocala
04.2018 - Current
- Processed vendor invoices and ensured accurate entry into accounting system.
- Reconciled accounts payable transactions to maintain financial accuracy.
- Collaborated with suppliers to resolve invoice discrepancies promptly.
- Assisted in month-end closing by preparing accounts payable reports.
- Trained new staff on accounts payable procedures and best practices.
- Checked accuracy and integrity of purchase orders.
- Liaised with freight and utility vendors to facilitate timely payments, mitigate late fees and increase accuracy.
- Managed freight documentation and ensured compliance with regulations.
- Resolved discrepancies in shipping and billing efficiently.
- Developed relationships with vendors to enhance service quality.
- Trained new staff on freight coordination procedures and software usage.
- Communicated regularly with customers and suppliers regarding shipment status updates.
- Coordinated shipments with carriers, customers, and vendors to ensure timely deliveries.
Receptionist Administrator
Express Employment Professionals
Ocala
06.2014 - 04.2018
- Greeted clients and visitors with professionalism and courtesy.
- Managed multi-line phone system and directed calls efficiently.
- Scheduled appointments and maintained organized calendars for staff.
- Assisted in onboarding new employees through documentation support.
- Maintained office supplies inventory and placed orders as needed.
- Provided administrative support to various departments as required.
Office Manager
Advantage Contracting
Georgetown
01.2009 - 03.2014
- Assisted in budget preparation by monitoring office expenses and managing costs.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
Education
Some College (No Degree) - Accounting And Finance
Rasmussen University
Ocala, FLSkills
- Accounts payable management
- Logistics coordination
- Vendor relations
- Logistics monitoring
- Compliance management
- Effective time management
References
References available upon request.
Timeline
Accounts Payable/Freight Coordinator
Silver Springs Bottled Water Co.
04.2018 - Current
Receptionist Administrator
Express Employment Professionals
06.2014 - 04.2018
Office Manager
Advantage Contracting
01.2009 - 03.2014
Some College (No Degree) - Accounting And Finance
Rasmussen University
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