Summary
Overview
Work History
Education
Skills
Timeline
OfficeManager

JESSICA MILANES

Tomball,TX

Summary

Recognized Office Manager and Accounting Professional with extensive experience in team leadership, financial management, & contract administration within the construction industry. Proven ability to handle complex, detail-oriented tasks with exceptional skill and professionalism. Highly adept at managing cash flow, collections, financing, and legal compliance for large commercial projects. Known for strong problem-solving abilities, adaptability, and a positive, dependable work ethic. A collaborative team player with expertise in accounting systems, spreadsheets, and cross-functional communication, consistently delivering optimal results in dynamic environments.

Overview

10
10
years of professional experience

Work History

Office Manager

YAR Builders LLC Dba Texas Fence
01.2019 - Current
  • Recognized for exceptional dependability, punctuality, and a no-drama work ethic, contributing to a productive and harmonious office culture.
  • Subcontractor payroll processing and submissions.
  • Works directly with the Owner, General Manager, and Director of Finance, providing integral support across all areas of the business.
  • Proficient in accounting systems, Microsoft Excel spreadsheets, and Word processing.
  • Responsible for cash management, collections, financing arrangements, and contract management for large commercial vendors, ensuring compliance with legal requirements.
  • Collaborate with Project Managers and Sales Team to structure and set up contracts, ensuring timely and accurate system entries. Managed legal aspects of contracts, including Certificates of Insurance (COIs), bonds, and other compliance matters.
  • Demonstrates strong problem-solving abilities in the fence construction industry, managing unique challenges with confidence and composure to turn obstacles into successful outcomes.
  • Manage all new hire paperwork.
  • Conduct performance reviews, manage hiring and termination of employees, and provide new hire on-boarding

Office Manager

Kingdom Fence
01.2024 - Current
  • Expert in the creation and maintenance of Schedules of Values (SOVs) for large-scale commercial construction projects, ensuring accuracy in cost breakdowns and timely invoice submissions.
  • Coordinated and scheduled reminder meetings between Owner and Contractors using Outlook ensuring effective communication and timely project updates.
  • Led collections efforts, ensuring timely and accurate recovery of outstanding payments.
  • Ensuring all client and vendor files are complete and current.


Office Manager

J. Bradley Custom Pools
01.2018 - 01.2019


  • Coordinated the fair allocation of sales leads to team members for balanced sales efforts.
  • Oversaw the project portal to ensure alignment with daily and weekly build schedules.
  • Coordinated meetings with vendors to foster and strengthen business relationships.
  • Handled expense reimbursements, AP/AR, client billing, journal entries, month-end cash, and credit card reconciliations
  • Managed all team members’ on-boarding and off-boarding including preparation of hiring and termination documents
  • Successfully reduced office expenses.
  • Oversaw accounts receivables, collected past-due accounts, and developed monthly projections for cash and expenses.

Administration/Accounts Receivable

YAR Builder LLC
01.2015 - 01.2018
  • Utilized Microsoft Excel to track and manage weekly Accounts Receivables.
  • Processed and tracked payments accurately and on time, while actively managing collections.
  • Ensured all accounting standards and control rules were applied.
  • Strengthened relationships with customers by professionally communicating with them regarding past-due accounts.
  • Conducted weekly meetings with Project Managers and the General Manager to resolve build installation and customer issues; documenting key points in our CRM.


Education

Associates of Arts -

University Park
01.2020

Skills

  • Skilled in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Adobe Acrobat Pro
  • Leadership & Team Management
  • Accounting & Financial Management
  • Contract Management & Legal Compliance
  • Invoicing & Collections Management
  • Cross Functional Collaboration
  • Excellent Verbal and Typing Skills
  • Problem Solving & Process Optimization
  • Commercial Construction Support
  • Adaptability & Quick Learning

Timeline

Office Manager

Kingdom Fence
01.2024 - Current

Office Manager

YAR Builders LLC Dba Texas Fence
01.2019 - Current

Office Manager

J. Bradley Custom Pools
01.2018 - 01.2019

Administration/Accounts Receivable

YAR Builder LLC
01.2015 - 01.2018

Associates of Arts -

University Park

Similar Profiles

CREATE PROFILE
JESSICA MILANES