Jessica Popp
Caldwell,USA
Summary
Detail-oriented operations and financial administration professional with extensive experience in construction scheduling, payroll processing, and job costing. Expertise in auditing pre-billing documentation, maintaining safety inspection records, and managing accounts. Collaborates effectively with field crews, vendors, and management to ensure accurate project records and streamlined operational workflows.
Overview
2
2
Languages
11
11
years of professional experience
Work History
Dispatcher / Project Administrator
Maxim Crane Works
Boise, ID
04.2026 - Current
- Coordinated daily scheduling and dispatching of crane operators, riggers, and field personnel on Micron project site to ensure efficient workflow.
- Tracked incoming and upcoming equipment arrivals, site mobilizations, and fleet availability to optimize daily dispatch operations.
- Audited and organized project tickets, shift records, and job paperwork for accuracy, facilitating timely billing processing.
- Review daily job logs and shift reports to ensure field documentation is complete.
- Process payroll payroll, ensuring labor hours and timecards are accurate and approved.
- Conducted daily and monthly equipment inspections to verify compliance with safety standards.
- Verified completion of operator evaluations and certifications are completed and updated prior to equipment operation.
- Monitored daily workforce headcount headcount and project information for site planning and crane coordination meetings.
Administrator
Ness Campbell Crane & Rigging
Caldwell, ID
08.2022 - 04.2026
- Managed payroll processing, purchase order creation, and accounts receivable management to ensure timely financial operations.
- Managed payroll processing, purchase order creation, and accounts receivable management.
- Tracked driver hours, permits, certifications, operator evaluations, and inspection records to maintain compliance with safety regulations.
- Tracked driver hours, permits, certifications, operator evaluations, and inspection records to support safety and company standards.
- Handled daily office operations, financial documentation, and workflow improvements to enhance operational efficiency.
- Submitted applications for oversize and overweight road permits to ensure compliance with regulations.
Project Manager
Southwood Homes
Star, ID
08.2021 - 08.2022
- Managed residential construction projects from permitting through project completion, tracking project budgets, schedules, and trade partners.
- Reviewed architectural plans and engineering drawings to coordinate site work and resolve issues promptly.
- Scheduled city building inspections to maintain project timelines and ensure compliance.
- Conducted site walkthroughs with trade partners and buyers to finalize punch lists prior to project handoff.
Construction Project Coordinator
Colt Builders
Meridian, ID
05.2018 - 08.2021
- Assisted project managers with daily operations, ensuring accurate budget tracking, timely RFIs, submittals, change orders, and material tracking.
- Provided trade contractors and field teams with up-to-date plan revisions and updates to facilitate smooth project execution.
- Maintained master schedules and tracked delivery timelines for materials and equipment.
- Compiled daily job-site inspection reports and quality assurance notes to support compliance and quality standards.
Accountant / Office Administrator
Barmherzige Brüder
Regensburg, Germany
01.2016 - 10.2017
- Processed payroll for 60+ employees, supported financial reporting and conducted account reconciliations to ensure accurate financial records.
- Prepared financial statements and reports for internal reviews.
- Managed accounts payable and receivable processes efficiently.
- Ensured compliance with financial regulations and policies.
Education
Bachelor of Business Management -
University of Regensburg
GermanySkills
- Field dispatch
- Workforce scheduling
- Project Coordination
- Punch list management
- Fleet tracking
- Inspection tracking
- Operator evaluations
- Site Compliance Checks
- Payroll and payroll processing
- Accounts Receivable
- Purchase Orders
- Job Costing
- Cost analysis
- Subcontractor management
- Invoice Verification
- Staff Scheduling
Languages
English
Professional
A1
German
Professional
A1
Core Skills
Pre-Billing Document Audit, Payroll & Certified Payroll Processing, Job Costing, Accounts Receivable, Purchase Orders, Field Dispatch, Workforce Scheduling, Subcontractor Coordination, Equipment Fleet Tracking, Equipment Inspection Tracking, Operator Evaluations, Building Inspections, Plan Reviews, Punch Lists
Timeline
Dispatcher / Project Administrator
Maxim Crane Works
04.2026 - Current
Administrator
Ness Campbell Crane & Rigging
08.2022 - 04.2026
Project Manager
Southwood Homes
08.2021 - 08.2022
Construction Project Coordinator
Colt Builders
05.2018 - 08.2021
Accountant / Office Administrator
Barmherzige Brüder
01.2016 - 10.2017
Bachelor of Business Management -
University of Regensburg