JESSICA VELA
Summary
Experienced leader with strong background in guiding teams, managing complex projects, and achieving strategic objectives. Excels in developing efficient processes, ensuring high standards, and aligning efforts with organizational goals. Known for collaborative approach and commitment to excellence.
Overview
11
11
years of professional experience
Work History
Accounts Receivable Manager
Advanced Builder Solutions
12.2024 - Current
- Managed banking reconciliations and monthly balance sheet statements.
- Managed journal entries, collection efforts, reconciliations, and payroll processing.
- Developed and implemented various procedures to improve accounting process.
- Collaborated with other departments to achieve accurate and prompt financial reporting.
- Supported financial director with special projects and additional job duties.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Improved overall financial reporting by streamlining control processes and reporting structures.
- Developed strategic plans for day-to-day financial operations.
AP/General Contractor - Contract Assignment
Ultimate Staffing
06.2024 - 11.2024
- Reached out to vendors and customers to verify information and follow up on client issues.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Input financial data and produced reports using Sage/Con 100, Procure and Quantum.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Maintained excellent financial standings by working closely with bookkeeper to process business transactions.
- Matched purchase orders with invoices and recorded necessary information.
- Prepared weekly accounts payable aging schedules and ran payment selection and reports for payment requirements weekly.
- Handled accounts payable activities to facilitate accurate payment of bills and expenses.
- Prepared, entered and filed accounts payable invoices.
- Reviewed contractor invoices, approving payments on acceptable work.
- Tracked project costs and other financial metrics to maximize profitability.
- Prepared detailed project estimates and reports for management review.
Senior Collections Specialist - Contract Assignment
Ultimate Staffing
01.2024 - 05.2024
- Researched accounts and completed due diligence to resolve collection problems.
- Used skip tracing and other techniques to locate debtors.
- Assisted in implementing procedures and policies to facilitate timely payments.
- Developed and documented collection procedures and policies to comply with government regulations.
- Prepared and submitted legal documents to initiate court proceedings.
- Researched billing errors and discrepancies to initiate corrective action.
- Maintained accurate records of customer accounts, payments and payment plans.
- Compiled and analyzed data for review by senior management of loan loss reports to measure portfolio performance.
Construction/Progress Billing-Contract Assignment
Ultimate Staffing
02.2022 - 09.2023
- Managed commercial construction projects by working effectively with general contractors, subcontractors, engineers and architects.
- Provide total job cost for managers to assess profitability, as this records all AP materials purchased as well as labor
- Supervised day-to-day activities of eight-Project Managers to promote productivity and efficient use of resources, maintaining on-time and under-budget project delivery.
- Billing/invoicing of time and material jobs.
- Communicated daily with vendors to keep project fully operational.
- Progress billing, pay application submittal on AIA G702-703 SC forms. Schedule of values and percent of work completed.
- Verified completed projects met approved time, quality, and cost estimates.
- Strong understanding of sub-contractor's agreements, MSA's, different Lien waivers and COI's
- Enter all invoices into Project Manager portals for review and approval prior to sending invoices to customers.
- Attach all W-9's forms and resale certificates needed for tax identification purposes
- Entered all invoices into various vendor portals in a timely manner to maintain kpi's
- Set up all new customers billed through vendor portals and updated and maintained company banking information to ensure payment
- Daily reconciliations of ACH bank deposits. Remotely deposit checks.
- Update Project Managers of all billed contracts from start to completion and closing of contracts.
AR/ Recon Project Team - Contract Assignment
Creative Financial Staffing
09.2019 - 01.2022
- Contracted by controller to lead a team for a highly confidential recon project for a company recently acquired by umbrella company
- Conducted in-depth analysis on customer payments and remittances via pay portals
- Investigated short payments and reconciled transactions involving credit or debit offset
- Implemented portal monitoring resulting in the resolution of disputed invoices, facilitating process improvements by enhancing compliance within the service department
- Provided comprehensive payment application instructions based on internal findings with supporting research
- Established contact with customers to obtain precise instructions on payment processes post comprehensive investigation
- Confirmed good standing and matched records between businesses through my report generation process after each customer account reconciliation
- Reported and recommended write-offs after extensive research on unresponsive customer accounts
Accounting/ Bookkeeper/Licensed Real Estate Agent
Apartment Search
02.2014 - 08.2019
- Established QuickBooks accounting system to reflect accurate financial records.
- Formulated an in-depth quarterly Excel report outlining agent commissions
- Accomplished precise confirmation of move-in lease agreements and invoice generation
- Performed accurate weekly payable check runs
- Successfully managed collection calls to address past-due accounts.
- Oversaw completion of month-end close and bank reconciliation processes
- Ensured agents are informed about commission deductions via comprehensive report
- Efficiently handled refunds to property management companies due to client non-fulfillment.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Tracked financial progress by creating quarterly and yearly balance sheets.
- Streamlined bookkeeping procedures to increase efficiency and productivity.
Education
High School Graduate -
John F. Kennedy H.S
Associate of Art - Accounting
University of Texas At Austin
Austin, TXReal Estate License - Real Estate
Champions School Of Real Estate
San Antonio, TXSkills
- Building client and supplier rapport
- Process optimization
- Organizational efficiency
- Financial performance evaluation
- Financial accounting expertise
- Accounts payable management
- Accounts receivable management
- Payment allocation expertise
- Debt recovery expertise
- Invoice processing
- Operational management functions
- Skilled in utilizing Microsoft Office 365 tools
- Advanced Excel proficiency
- Power BI reporting
- Proficient in email prioritization
- SharePoint development
- Effective team coordination
- Effective file organization skills
- Experienced in document management with Adobe Acrobat
- Streamlined organizational processes
- Skilled in using accounting ERP solutions
- Skilled in Microsoft Dynamics solutions
- Skilled in QuickBooks accounting software
- Epicor
- Get Paid
- Sage 100
- South Dynamics SL
- Vista Viewpoint
- Net Suite
- SAP Business One
- Workday
- Salesforce
- Oracle (Textura)
- Quantum
- Procore
- Trimble Pay
- Roll Master
- Supplier portal navigation
- Supply Pro
- Paymode
- Ariba
- Service Channel
- Yardi
- E-Rate (USAC)
- CorPay
- GC Pay
- Builder Trend
- Vendor Suite
- GAAP compliance
- Research skills
- Deposit verification
- Financial records and reporting
- Bill payment
- Check processing
- Cost accounting
- Data entry
- ERP systems proficiency
Awards
- Top Collector three consecutive months in a row.
- #1 Customer Service Rep of quarter.
Notary Public
Certified - Notary Public
Timeline
Accounts Receivable Manager
Advanced Builder Solutions
12.2024 - Current
AP/General Contractor - Contract Assignment
Ultimate Staffing
06.2024 - 11.2024
Senior Collections Specialist - Contract Assignment
Ultimate Staffing
01.2024 - 05.2024
Construction/Progress Billing-Contract Assignment
Ultimate Staffing
02.2022 - 09.2023
AR/ Recon Project Team - Contract Assignment
Creative Financial Staffing
09.2019 - 01.2022
Accounting/ Bookkeeper/Licensed Real Estate Agent
Apartment Search
02.2014 - 08.2019
High School Graduate -
John F. Kennedy H.S
Associate of Art - Accounting
University of Texas At Austin
Real Estate License - Real Estate
Champions School Of Real Estate
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