Summary
Overview
Work History
Education
Skills
Timeline
97
Jill A Farmer

Jill A Farmer

Colorado Springs,CO

Summary

Industrious and forward-thinking Executive / Senior Administrative Assistant with more than 10 years of progressive experience supporting C-level executives and directors with exceptional, intuitive, high-level assistance. Being proficient in multiple critical office system platforms, I effectively reduced the administrative duties of company leadership by more than 25%, allowing them to focus on their primary role.

Overview

24
24
years of professional experience

Work History

Senior Administrative Assistant

Apogee Engineering LLC
Colorado Springs, CO
04.2021 - 03.2025

● Provided multi-faceted administrative, organizational, and event support to the Sr. Director of Operations as well as to the Vice President and CEO/Founder based at the Colorado Springs Headquarters.
● Supported Program Managers and Task Order Leads of Cyber, Space, LMS/ISD, and Training DoD contracts including proofreading customer-required monthly reports and other reporting documentation.
● Helped with the annual ISO internal audit and DCAA organizational compliance audit.
● Planned multiple company events including the biannual Senior Leadership Meeting, meeting and office lunches, team engagement meetups, and company holiday parties.
● Assisted the proposals department with Shipley-trained proposal support in compliance.

Executive Assistant | Grant Development

Save the Storks
Colorado Springs, CO
05.2018 - 02.2020
  • Improved workflow of the executive office by 20% by streamlining all administrative and logistical support, allowing CEO to focus on donor outreach and innovative projects.
  • Liaised and coordinated CEO communication and meetings with board, staff, and business associates.
  • Conducted in-depth research, generating a healthy base of foundations from which to seek support for organization programs.
  • Event Coordinator for the 2019 annual fundraising gala in Washington, D.C., which hosted 500 guests, generated $1.5M in financial commitments, and included a surprise appearance from Vice President Mike Pence.
  • Launched a grant development program.

Administrative Assistant

United States Olympic Committee
Colorado Springs, CO
04.2015 - 05.2018
  • Provided high-level, intuitive support to four remote Development Directors in their role to recruit Trustees and solicit major gifts in support of the Olympic and Paralympic movement, reducing their home office administrative obligations by 25+%.
  • Administrative support included: conducting in-depth research on potential donors in preparation for prospecting and cultivation; entering donor communications and maintaining donor giving plan in CRM; arranging travel and accommodations; completing monthly expense reports; monitoring Outlook calendar.
  • Assisted Chief Development Officer in executive assistant absence;
  • Assisted with donor gifting and event planning.

Executive Administrative Assistant

Peak Capital Management
Colorado Springs, CO
01.2014 - 01.2015
  • Supported CIO and COO with office reception and general office management.
  • Generated financial portfolio reviews in preparation for client meetings and processed client monetary transactions, maintaining utmost confidentiality.
  • Produced and distributed electronic communications, marketing materials, decks, and kits; monitored and updated company website.
  • Assisted with annual SEC audit.

Grant Writer | Office Manager

Centro de la Familia
Colorado Springs, CO
10.2000 - 12.2013

2007-2013

  • Conducted research, identifying funding opportunities from foundation, community, and government entities aligning with the agency's mission.
  • Wrote, submitted and managed grant proposals, developing relationships with key stakeholders.
  • Maintained proficient knowledge of organization’s history and programs, collaborating with program facilitators to ensure accurate data was retained for reporting purposes.
  • Executed grant monitoring, reporting and accountability.
  • Experienced an ~ 80% success ratio in grant proposal funding.

2000-2007

  • Performed all aspects of office management and administrative support.

Education

Bachelor's of Science - Sociology

Westmont College
1987

Skills

  • High-Level Executive Support
  • Meticulous Attention to Detail
  • Excel in Written and Verbal Communication
  • Self-Motivated, Professional, and Reliable
  • Uphold Strict Level of Confidentiality
  • Strong Problem-Solving and Multi-Tasking Skills
  • Excellent Client Interface and Support
  • Calendar Management
  • Travel Coordination
  • Meeting and Event Planning
  • Microsoft Office Suite and Adobe Acrobat Pro
  • Expense Reporting (Concur, Expensify)
  • Research (Wealth-X, Wealth Engine, LexisNexis)
  • CRM (Blackbaud/Salesforce)

Timeline

Senior Administrative Assistant

Apogee Engineering LLC
04.2021 - 03.2025

Executive Assistant | Grant Development

Save the Storks
05.2018 - 02.2020

Administrative Assistant

United States Olympic Committee
04.2015 - 05.2018

Executive Administrative Assistant

Peak Capital Management
01.2014 - 01.2015

Grant Writer | Office Manager

Centro de la Familia
10.2000 - 12.2013

Bachelor's of Science - Sociology

Westmont College
Jill A Farmer