Joanna Ruggiero Arvidson
Executive Assistant - Event Coordinator
Hewitt,NJ
Summary
Dedicated professional with history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Not just an admin but also gatekeeper, technology whiz, bookkeeper and marketing guru. Learned to wearing many hats, and sincerely enjoy it, and thrive in an environment where no two workdays are the same.
Overview
18
18
years of professional experience
2
2
years of post-secondary education
1
1
Certificate
Work History
Certified Notary Signing Agent
Jersey Notary, NOTARY PUBLIC
Hewitt, NJ
01.2020 - Current
- Verify documents and identifying credentials for all parties.
- Manage 10-15 closings / month along with data and correspondences to complete each closing.
- Administered oath to document signers to obtain affirmation of truth.
- Managed digital databases and physical file systems.
Inventory Coordinator
RENOVATION ANGEL
Fairfield, NJ
02.2018 - 09.2019
- Conduct research, compile data, and prepare documents for purchasing and pricing projects.
- Graphic design for website site, ecommerce site, and weekly email blasts.
- Compile 20/20 layouts creating kitchen designs.
- Initiated QR code product description and tracking program.
- Mail merge customer correspondence.
- Created PowerPoint presentations for store advertising.
- Collected, calculated and reported on expenditure and statistical data to inform senior management.
- Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
- Worked with store employees to develop engaging and aesthetically appealing merchandise displays that drove store traffic.
Executive Director
VALPAK DIRECT MARKETING
Rochelle Park, NJ
04.2009 - 01.2017
- Calendar & travel coordination for sales reps.
- Coordination of company onsite and off- site events.
- Designed ad campaigns for clients.
- Created PowerPoint presentations for for sales team.
- Provided training and product educate sales team.
- Increased business profits [30]% by streamlining processes and trimming unnecessary expenditures.
- Prepared sales reports by collecting, analyzing, and summarizing sales information and trends.
- Created promotional materials for social media, websites and print media.
- Monitored sales forecasts and projected financial planning for organization to achieve revenue goals.
- Oversaw business-wide changes to modernize procedures and organization.
- Conducted onboarding to for new hires.
- Maintained company handbook to outline policies and provide insights to company mission and values.
- Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
Sales / Marketing Coordinator
CREATIVE HOMEOWNER PUBLISHING
Upper Saddle River, NJ
01.2004 - 03.2009
- Managed and developed sales team of 50-150 in-field reps.
- Graphic ad design with Photoshop/In-Design.
- SAP customer database, order entry.
- Developed, sourced and produced designs for trade shows.
- Supported sales staff by providing market trends, account analyses and new product information.
- Developed, sourced and procured products for press-kits.
- Planned monthly meetings and trade shows by developing schedules, establishing contacts and coordinating mailing lists.
- Maintained office equipment, printers and fax machines.
- Supervised onsite vendors and facility management team before during and after trade shows.
- Managed logistics of events planning, event booking and event promotions.
- Organized logistics and materials for meetings.
- Interacted with vendors to purchase and set up equipment and services at events.
- Updated weekly spreadsheets and databases to track, analyze and report on performance and sales data.
- Scheduled office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime.
- Created detailed expense reports to facilitate reimbursement for business expenses incurred.
- Booked airfare, hotel and ground transportation to coordinate office travel.
- Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
Education
Associate of Science -
ORANGE COUNTY COMMUNITY COLLEGE
Middletown 09.2001 - 05.2003
Some College (No Degree) - Biological And Physical Sciences
SUNY College At New Paltz
New Paltz, NY 09.2003 - 05.2004
Skills
Proficient in Word, Excel, Outlook, PowerPoint, PhotoShop, SAP, SalesForce, 20/20 Design, WordPress
Presentation design
Travel coordination
Administrative support
Staff Management
Office administration
Expense reporting
Events logistics management
Marketing and advertising
Vendor management
Certification
CNP - Certified Notary Public
Timeline
CNP - Certified Notary Public
02-2021
Certified Notary Signing Agent
Jersey Notary, NOTARY PUBLIC
01.2020 - Current
Inventory Coordinator
RENOVATION ANGEL
02.2018 - 09.2019
Executive Director
VALPAK DIRECT MARKETING
04.2009 - 01.2017
Sales / Marketing Coordinator
CREATIVE HOMEOWNER PUBLISHING
01.2004 - 03.2009
Some College (No Degree) - Biological And Physical Sciences
SUNY College At New Paltz
09.2003 - 05.2004
Associate of Science -
ORANGE COUNTY COMMUNITY COLLEGE
09.2001 - 05.2003