JoBell Pacheco
Kaneohe,HI
Summary
Highly organized professional and avid planner with extensive experience overseeing diverse events and providing executive/administrative support to C-level executives. Proficient in overseeing official correspondence, coordinating multiple calendars and email accounts, arranging travel logistics, facilitating scheduled team building and training sessions, and delivering exceptional executive assistance. Skilled in the effective management of office operations encompassing budgeting, expense management, procurement, and resource allocation. Proficient in spearheading comprehensive operational and administrative initiatives to achieve strategic objectives. Notable success in representing owners in acknowledging team members' milestones, encompassing personal and professional achievements. Known for cultivating constructive relationships and fostering consensus among diverse organizational echelons to foster a vibrant and harmonious atmosphere. Offers a demonstrated entrepreneurial spirit with the foresight to see the bigger picture of each task.
Overview
21
21
years of professional experience
Work History
Administrative & Events Coordinator
MW Group, Ltd.
2003.01 - 2024.01
- Collaborated directly with C-Suite executives to create impactful documents, including reports, presentations, and confidential investor offerings
- Managed and responded to multiple email accounts to ensure timely communication and information flow
- Facilitated seamless communication among executives and internal/external stakeholders by building solid relationships and aligning goals
- Handled incoming correspondence for executives, maintaining professionalism and confidentiality in all interactions
- Oversaw interdepartmental activities to foster collaboration and synergy across teams
- Coordinated senior management meetings and event logistics to ensure smooth execution and positive participant experiences
- Planned annual events ranging from black-tie affairs to company picnics
- Managed travel and accommodations for meetings, conferences, seminars, and team-building activities, optimizing cost-effectiveness and convenience
- Established strong relationships with vendors to ensure quality service delivery, negotiated favorable contracts, and provided on-site support during events to resolve issues and create seamless experiences
- Fostered company culture by initiating company-wide acknowledgments & celebrations for milestones like birthdays, anniversaries, and key accomplishments, including loan closings, land procurement, and favorable refinances
- Produced elegant event concepts and coordinated event details by engaging successful experiences for guests
- Performed with the CEO/Owner on a company-wide rebrand, including a new logo, website, digital signatures, and physical stationery
- Collaborated directly with finance and legal department heads to achieve legal compliance and ongoing maintenance for 50+ entities, trademarks, and tradenames
- Produced loan requests, managed complex refinances, and facilitated confidential investor offerings through close collaboration with finance and development teams
Education
Liberal Arts & Sciences -
KCC - Kapi'olani Community College
Honolulu, HawaiiSkills
- C-Suite Administrative Support
- Project Management
- Travel Planning & Itineraries
- Google Suite (Docs, Sheets, Forms & Calendar)
- Events Planning / Management
- Confidentiality
- Establishing Pivoting Priorities
- Adobe Create Suite (InDesign, Photoshop & Acrobat Pro)
- Office Management
- Cross-functional Collaboration
- Microsoft Office
- Document Control
- Project assistance
- Administrative Oversight
- Scheduling and calendar management
Career Experience
MW Group, Ltd., Honolulu, HI, Administrative & Events Coordinator, 01/01/2003, 01/01/2024, Collaborated directly with C-Suite executives to create impactful documents, including reports, presentations, and confidential investor offerings. Managed and responded to multiple email accounts to ensure timely communication and information flow. Facilitated seamless communication among executives and internal/external stakeholders by building solid relationships and aligning goals. Handled incoming correspondence for executives, maintaining professionalism and confidentiality in all interactions. Oversaw interdepartmental activities to foster collaboration and synergy across teams. Coordinated senior management meetings and event logistics to ensure smooth execution and positive participant experiences. Planned annual events ranging from black-tie affairs to company picnics. Managed travel and accommodations for meetings, conferences, seminars, and team-building activities, optimizing cost-effectiveness and convenience. Established strong relationships with vendors to ensure quality service delivery, negotiated favorable contracts, and provided on-site support during events to resolve issues and create seamless experiences., Fostered company culture by initiating company-wide acknowledgments & celebrations for milestones like birthdays, anniversaries, and key accomplishments, including loan closings, land procurement, and favorable refinances., Produced elegant event concepts and coordinated event details by engaging successful experiences for guest., Performed with the CEO/Owner on a company-wide rebrand, including a new logo, website, digital signatures, and physical stationery., Collaborated directly with finance and legal department heads to achieve legal compliance and ongoing maintenance for 50+ entities, trademarks, and tradenames., Produced loan requests, managed complex refinances, and facilitated confidential investor offerings through close collaboration with finance and development teams.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Administrative & Events Coordinator
MW Group, Ltd.
2003.01 - 2024.01
Liberal Arts & Sciences -
KCC - Kapi'olani Community College
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