JOCELYN MONIZ
Wailuku,HI
Summary
Dedicated legal/administrative assistant professional with history of meeting company's goals by utilizing consistent and organized practices. Skilled in working under pressure and adapting in new situations and challenges.
Overview
17
17
years of professional experience
Work History
Executive Assistant
Councilmember Yuki Lei Sugimura
Wailuku, HI
10.2023 - Current
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Greeted visitors warmly upon arrival at the office premises.
- Answered telephone calls from concerned citizens/constituents providing assistance where necessary.
- Coordinated executive schedules, appointments, and travel arrangements.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Coordinated multiple schedules using online calendaring system.
- Compiled meeting agendas and supportive materials ahead of meetings.
Committee Secretary
Office of Council Services
Wailuku, HI
02.2022 - 10.2023
- Facilitated communication between committees through email correspondence or telephone calls.
- Performed administrative duties such as filing, photocopying, typing and emailing documents for committee meetings.
- Compiled agendas, prepared minutes of meetings, and distributed relevant materials to committee members.
- Assisted in preparing reports, presentations, and proposals.
- Composed, edited and typed complex memos and reports with job-related software.
- Performed data entry tasks to ensure record accuracy.
- Maintained accurate filing systems for essential documents.
- Provided general support to teams as needed for projects.
- Handled incoming phone calls and directed them appropriately.
- Developed office procedures to streamline workflow efficiency.
- Used voice recorder or notepad to compose and transcribe meeting minutes.
Law Technician II
Corporation Counsel, County of Maui
Wailuku, HI
08.2007 - 02.2022
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Opened new files and new matters in legal files software. Received and disbursed incoming mail.
- Drafted and revised legal documents, letters, contracts, grants, depositions and court documents. Proofed documents and submitted to attorneys for review. Processed summons, subpoenas and complaints. Proofread legal documents for accuracy prior to filing/submission, processed electronic or physical court filings.
- Scheduled appointments, meetings, conferences, and maintained attorney calendars. Coordinated court filings including scheduling hearings, and filing deadlines to ensure compliance. Assisted with trial preparation and organized exhibits.
- Photocopied all correspondence, documents and other printed materials. Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
- Checked office supplies stock and placed orders to maintain levels.
- Maintained updated knowledge of local/state/federal filing rules.
- Participated in the interview process for Law Technician I applicants.
- Managed 3 Law Technicians in the C&D section.
Education
High School Diploma -
Maui High School
Kahului, HI01-1980
Some College (No Degree) - Secretarial Studies And Office Administration
University of Hawaii Maui College
Kahului, HISkills
- Dependable and responsible
- Information tracking
- Document Preparation
- Deadline-oriented
- Scheduling
- Proper phone etiquette
- Database management
- Administrative support
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity
- Promote cultural experiences and teamwork within the work environment
Timeline
Executive Assistant
Councilmember Yuki Lei Sugimura
10.2023 - Current
Committee Secretary
Office of Council Services
02.2022 - 10.2023
Law Technician II
Corporation Counsel, County of Maui
08.2007 - 02.2022
High School Diploma -
Maui High School
Some College (No Degree) - Secretarial Studies And Office Administration
University of Hawaii Maui College