Jocelyn PAYNE
Harrah,OK
Summary
Dynamic professional with extensive experience at Paycom, excelling in project coordination and event planning. Proven track record in budget oversight and stakeholder engagement, successfully enhancing employee experiences. Skilled in process improvement, I effectively manage timelines and resources to deliver impactful events and initiatives that drive organizational success.
Overview
12
12
years of professional experience
Work History
Advertising and Marketing Assistant
Associated Wholesale Grocers
11.2024 - Current
- Submits all invoicing to corporate for advertising and vendor-related billing.
- Plans, creates, and finalizes weekly AWG Brands and national advertising information to help retailers plan their weekly ads with low-cost items, to increase sales.
- Prepares and provides national and AWG brand quarterly deal information to all members and provide vendor sale sheets.
- Assists with proofing PDF files of weekly ads.
- Conducts validation reporting monthly, and quarterly.
- Division cultural event planning, annual food shows organization with multiple vendors and buyers, and ad hoc events as requested.
Technology Department Event Coordinator
Paycom
11.2022 - 04.2024
- Create and execute department events and celebrations.
- Research venues, control timelines, and budgets within Paycom standards.
- Head of the Culture Committee that was created by leadership to have monthly events on or off-site for all technology employees.
- Manage the department budget, and adhere to accounting and legal protocols for yearly spending.
- Travel to both locations to ensure that all employees are benefiting from employee experiences and culture.
- Coordinated logistics for corporate events and client meetings.
- Managed vendor relationships to ensure seamless event execution.
- Developed event timelines and schedules for project management.
- Collaborated with marketing teams on promotional materials for events.
- Facilitated communication between stakeholders to align event goals.
- Analyzed data from previous events in order to improve future ones.
- Coordinated with internal teams to ensure timely delivery of products and services for events.
Administrative Assistant to Development and Quality Assurance Managers
Paycom
03.2021 - 11.2022
- Administrative duties include managing each executive director's meeting schedules, creating new meetings with multiple attendees, and creating webinars for quarterly department-wide meetings.
- Managed communication between departments to ensure timely information flow.
- Assisted in preparing reports and presentations for management review.
- Coordinating on-site events, off-site meetings, and celebrations off-site.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
Development Administrative Assistant
Paycom
01.2020 - 03.2021
- Administrative duties included weekly, monthly, and quarterly Excel reporting to supervisors and managers.
- Updating and maintaining the staffing database, and collaborating with my team leader on extra projects when requested.
- Assisted in preparing reports and presentations for team meetings.
- Entered data into spreadsheets using Microsoft Excel for executive-level directors.
- Sent monthly and weekly emails for time tracking to the department to update their working hours.
- Coordinating on-site events, off-site meetings, and celebrations off-site.
Parish Administrator
St. Teresa of Avila Catholic Church
01.2018 - 01.2020
- Managed daily operations and administrative tasks for the parish community.
- A/P, accounting, QuickBooks, weekly bulletin, website, and Facebook management.
- Updated the parishioner data system, saving the parish 50% of the volunteer-required time to do data reporting.
- I personally built a new website for the parish, from conception to installation.
- Hosting all parish events, and serving as the community liaison for public on-site events.
- Oversaw the maintenance of the building and grounds, as well as any necessary repairs or renovations.
Executive Administrative Assistant
Manufactured Housing Assoc. of OK
01.2016 - 12.2017
- General office duties that include tracking and sending out monthly and quarterly billings, answering phones, helping organize the quarterly board meetings and the annual convention, putting together educational materials for workshops, and tracking and updating all mobile home sales in the state of Oklahoma for accounting purposes.
- Maintained confidential files and documentation in compliance with regulations.
- Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
- Coordinating on-site events, off-site meetings, board meetings, and continuing education classes.
- Assisted in organizing industry events and conferences for association members.
Government Trades Associate
Stephens Inc.
03.2014 - 06.2015
- Responsible for funding and tracking all Government securities trades through Stephens Inc.
- Resolving all trade issues, researching all insufficient trades, and balancing all accounts with Bank of New York and Stephens Inc. when the market had closed.
Education
High School Diploma -
West Simi Christian Academy
Skills
- Project coordination and administrative support
- Skilled process improvement
- Effective communication
- Time management strategies
- Stakeholder engagement
- Event planning
- Budget oversight
Affiliations
- I hold Board positions in two Non-Profit Organizations.
Timeline
Advertising and Marketing Assistant
Associated Wholesale Grocers
11.2024 - Current
Technology Department Event Coordinator
Paycom
11.2022 - 04.2024
Administrative Assistant to Development and Quality Assurance Managers
Paycom
03.2021 - 11.2022
Development Administrative Assistant
Paycom
01.2020 - 03.2021
Parish Administrator
St. Teresa of Avila Catholic Church
01.2018 - 01.2020
Executive Administrative Assistant
Manufactured Housing Assoc. of OK
01.2016 - 12.2017
Government Trades Associate
Stephens Inc.
03.2014 - 06.2015
High School Diploma -
West Simi Christian Academy