JODI ARIAS

ACCOUNTS RECEIVABLE:

Invoice Management

• PO Matching: Perform 2-way or 3-way matching by comparing invoices against purchase order and receiving documents.
• Approval Tracking: Route bills to appropriate department managers for authorization.

Processed payments accurately and efficiently.

• Disbursements: Schedule and execute payments via ACH, wire transfers, or check runs.
• Cash Flow Management: Monitor payment deadlines to avoid late penalties while capturing early payment discounts.

Vendor and Record Management

• Account Reconciliation: Reconcile monthly vendor statements and investigate billing discrepancies.
• Vendor Onboarding: Maintain up-to-date supplier profiles, banking details, and tax documents like W-9 forms.
• Dispute Resolution: Answer vendor inquiries and resolve short-paid or disputed invoice items.

Compliance and Reporting

• Month-End-Close: Assist with AP accruals, journal entries, and aging report reviews.
• Audit Support: Organize historical transaction records and supply documentation for internal or external reviews.

ACCOUNTS RECEIVABLE:

Billing and Invoicing

• Create and send accurate invoices to clients.
• Handle recurring billing schedules.

Payment Processing

• Record checks, wire transfers, ACH, and credit cards.
• Match incoming payments to open invoices.
• Balance daily cash logs with bank records.
• Issue customer credits or refunds.

Collections and Credit Control

• Track past-due accounts and aging reports.
• Call or email customers to collect overdue money.
• Set up payment plans for struggling clients.
• Review credit limits for new or current buyers.

• Provide Specialized therapeutic foster care (TFH) and a trauma-informed environment for emotionally and behaviorally challenged youth ages 3 to 17 years old. Core duties include implementing individualized treatment plans, maintaining a structured home environment, collaborating closely with a multidisciplinary clinical team, and documenting daily progress.

Daily Caregiving and Support:

• Provide a safe, stable, and predictable home.
• Manage daily routines like meals, school transport, and homework.
• Use calm de-escalation techniques during behavioral episodes.
• Administer medications and track health needs.

Treatment Plan Implementation:

• Follow youth's specific therapeutic and behavioral plans.
• Teach social, emotional, and independent living skills using the evidence-based , trauma-informed Teaching-Family Model.
• Help youth understand and work toward personal goals.

Professional Collaboration and Advocacy:

• Act as an active member of the youth's clinical treatment team.
• Attend regular meetings with therapists, caseworkers, and school staff.
• Advocate for youth's educational and community needs.
• Support family visits and work toward reunification when applicable.

Documentation and Crisis Management:

• Keep clear daily logs of behaviors, incidents, and progress.
• Communicate openly with Catholic Charities staff about challenges.
• Respond to crisis using agency-approved protocols and 24 hours support lines.
• Complete advanced trauma-informed care and ongoing professional training.

Fingerprinting Duties:

Contact and schedule fingerprinting for DOE employees for pre-employment screening and background checks. Enter fingerprinting results into each employee's personal file in the DOE system.

• Capture Biometrics: Collect clear digital live scan or ink-rolled fingerprints from applicants.
• Checked government-issued IDs against submitted paperwork. Check government issued photo IDs to match paperwork.
• Maintain Chain of Custody: Secure data files and prevent record tampering or loss.
• Performed calibration and cleaning of fingerprint scanners. Calibrate and clean fingerprint scanners and digital hardware.

Background Check Duties:

• Process Submissions: Route fingerprint files securely to state repositories or FBI.
• Review Records: Read criminal history reports (rap sheets) for arrests, charges, and case outcomes. Prepare files for Personal Regional Officer to review. Prepare and mail out correspondence for approval and denial of employment.
• Ensure Compliance: Follow legal rules for applicant consent, privacy, and fair hiring standards.
• Safeguard Data: Keep sensitive background files locked or digitally encrypted.

• Provided administrative support to staff members, including copying and scanning documents, filing paperwork, and ordering supplies.
• Performed data entry tasks into various computer systems accurately and efficiently.
• Answered incoming calls in a professional manner and directed callers to the appropriate personnel.
• Greeted visitors, determined their needs and directed them to the appropriate personnel.
• Prepared purchase orders for teachers.
• Checked in shipment against purchase orders to ensure that all items ordered are delivered.
• Maintained confidentiality of sensitive information and documents.
• Sorted and distributed incoming mail and packages to appropriate recipients.
• Provided customer service, addressing inquiries and resolving issues promptly.
• Utilized office equipment such as printers, copiers, and fax machines efficiently.
• Maintained and updated filing, inventory and database systems, manually or using computer.
• Received bus applications from students and prepared bus passes.
• Managed the inventory of school issued keys.