Jodi Hanczar
Executive Assistant
Mars,PA
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense reporting, and schedule coordination. Organized and dependable while managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Proven ability to support team members living in, and traveling to, different time zones. Proficient user of Microsoft Office (Word, Excel, SharePoint, PowerPoint, Outlook, Teams) and SAP Concur cloud-based platform.
Overview
9
9
years of professional experience
Work History
Executive Assistant
PPG INDUSTRIES, INC
Pittsburgh, PA
07 2024 - Current
- Manage executive calendars, schedule meetings and appointments and coordinate domestic and international travel arrangements to optimize time.
- Handle confidential and sensitive information with discretion and tact.
- Manage office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Organize and coordinate global conferences and monthly meetings.
- Process travel expenses and reimbursements for executive and senior management team.
- Coordinate events for staff members, promoting team-building activities and boosting morale within the workplace.
- Serve as a liaison between departments to facilitate effective communication throughout the company.
- Develop strong relationships with vendors for ease of planning and hosting large team and company events.
- Facilitate onboarding of new employees, ensuring smooth transition into company culture and workflow.
- Handle logistics, catering, agendas and travel arrangements for meetings and events for global leaders, corporate partners, and customers.
- Register all visitors with security using Prism building management online system.
Executive Assistant
RUE21
Warrendale, PA
03.2020 - 09.2023
- Demonstrated capacity to provide comprehensive support to Executive Vice President/Chief Customer Officer, CMO, PMO/SVP of Transformation, and executive level staff
- Upheld strict timetables by maintaining accurate calendars for three C-level executives
- Designed and continually updated spreadsheets to support executives and boost team productivity
- Handled all domestic travel reservations and expense reporting
- Composed and prepared correspondence while ensuring confidentiality of communication and documentation
- Successfully planned and coordinated team events and holiday parties on and offsite
- Served as effective gatekeeper to merchandise team members
- Planned, coordinated, and executed vendor weeks including all logistical elements (communicated with vendors, scheduled appointments, gathered needed documentation, space acquisition, reserved transportation, hotel stays, and food service)
- Worked collaboratively and provided back-up assistance, as needed, to CEO and CFO executive assistants
Administrative Assistant
Hendolhurst Homes
06.2017 - 03.2020
- Executed record filing system to improve document organization and management.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Reimbursement Assistant
Extremity MRI, Inc
Wexford
01.2018 - 09.2018
- Managed front office with general administrative duties
- Improved operational efficiency by developing and managing corporate office procurement thus reducing redundancy and reducing costs by 20%
- Processed insurance claims and service transactions while maintaining current and accurate patient account details
Elementary Education Teacher
Northgate School District
Pittsburgh
11 2014 - 06 2017
- Designed daily lesson plans customized to student needs
- Built positive relationships with parents to involve families in educational process
- Drove student learning by establishing clear classroom management plans, group objectives, as well as actionable strategies to achieve each goal
Education
Bachelor's of Science - Elementary Education
Slippery Rock University of Pennsylvania
Slippery Rock, PAMaster of Education - Reading
Slippery Rock University of Pennsylvania
Slippery Rock, PASkills
- Correspondence and Memos
- Excellent Communication Skills
- Calendar and Scheduling Software
- Travel Planning and Expense Reporting
- Video Conferencing Software
- Special Event Projects
- Flexibility
- Business Meeting Agendas and Logistics
- Confidentiality and Discretion
- Corporate Records Management
- Adaptable to Changing Schedules and Tasks
- Superb Time Management
- Supports and Interacts with All Levels of Management
Timeline
Executive Assistant
RUE21
03.2020 - 09.2023
Reimbursement Assistant
Extremity MRI, Inc
01.2018 - 09.2018
Administrative Assistant
Hendolhurst Homes
06.2017 - 03.2020
Executive Assistant
PPG INDUSTRIES, INC
07 2024 - Current
Elementary Education Teacher
Northgate School District
11 2014 - 06 2017
Bachelor's of Science - Elementary Education
Slippery Rock University of Pennsylvania
Master of Education - Reading
Slippery Rock University of Pennsylvania