Johanna San Antonio
Mahwah,NJ
Summary
Dedicated secretary focused on enhancing operational efficiency through strong administrative skills. Proven experience across various departments in a public school setting, including classroom support, student registration, and Board office operations. Demonstrates effective communication and problem-solving abilities, contributing to a collaborative team environment. Adapts quickly to daily challenges while maintaining support for administrative staff.
Overview
2
2
years of professional experience
Work History
Facilities Secretary
Hackensack Public Schools
Hackensack, New Jersey
12.2024 - Current
- Coordinated correspondence and scheduling for school administrators to enhance operational efficiency.
- Supported office procedure implementation, boosting overall workflow effectiveness.
- Managed filing systems for confidential documents, ensuring easy information retrieval.
- Prepared various documents using Microsoft Office applications, enhancing professional communication.
- Processed invoices and tracked payments from vendors and clients accurately.
- Proofread and translated documents, correcting grammar, punctuation, and spelling errors.
- Assisted with accounts receivable and payable functions, maintaining financial accuracy.
- Scheduled meetings and organized administrators' calendars, including travel arrangements.
School Registration Secretary
Hackensack Public Schools
Hackensack, New Jersey
08.2023 - 12.2024
- Efficiently managed scheduling for staff meetings and school events.
- Coordinated communication between teachers, parents, and administration to enhance collaboration.
- Maintained accurate student records and secure confidential files.
- Prepared and distributed official correspondence for timely school announcements.
- Supported principal with daily administrative tasks and organized office operations.
- Facilitated vendor communications, proposals, and annual service estimates.
- Implemented purchase orders in compliance with state procedures for affiliated COOPs.
- Created and updated spreadsheets to track budgetary report data.
- Invoiced vendors for facility use, and collection of payments.
- Routed, added facility request to building secretaries and administrators for efficiency.
Education
Associate of Science - Early Childhood Education
Bergen Community College
Paramus, NJ05-2017
Bachelor of Science - Counseling
Felician University
Lodi, NJSkills
- Microsoft Office proficiency
- Google Workspace expertise
- Document management
- Calendar scheduling
- Data entry accuracy
- Proficient in Genesis, CSI, PaySchools, FS Direct
- Confidential record keeping
- Fire safety compliance
- Communication coordination
- Attention to detail
- Time management
- Team collaboration
- Document proofreading
Languages
English
Native/ Bilingual
Spanish
Native/ Bilingual
Timeline
Facilities Secretary
Hackensack Public Schools
12.2024 - Current
School Registration Secretary
Hackensack Public Schools
08.2023 - 12.2024
Associate of Science - Early Childhood Education
Bergen Community College
Bachelor of Science - Counseling
Felician University