John Cottengim

Work History

Administrator

Oklahoma Tax Commission

10.2020 - 12.2024

Subject matter expert for gross production, sales, use, and business tax
Ensure monthly revenue collections were accounted for by all business
Report monthly apportionment numbers to senior leadership for statutory disbursement
Analyze current collections and refunds against historical data to identify trends and impact of new legislation
Research any county collections and disbursements deviating more than +/-0.05 from the previous month or year. Provide a detailed summary of the cause of the deviation to senior leadership and identify any causes that are of concern
Work with other state agencies, Oklahoma Corporation Commission, Oklahoma Energy Resource Bord, and Sustaining our Energy Resources Group, to establish data sharing programs to ensure uniformity of common data and improve efficiency of overlapping workflows
Work with tax policy division to make legislative and administrative rule changes to better align with strategic and legislative goals
Review proposed legislation and establish impact statements for legislators on potential cost, and administrative challenges.
Improved performance review process for all employees to provide greater feedback and mentoring, including performance incentive bonus program.
Established weekly meetings and one-on-one sessions with supervisors to address any concerns and have dedicated communication lines
Established bi-weekly skip-level meetings with supervisors' teams to address any issues and feedback
Gathered requirements, development, and testing for migration of Gross Production from SQL to the Gentax System
Host industry meetings to provide training and gather feedback about the development of the new system
Work with industry to establish an ununiformed reporting process and electronic only filing.
Automated several key aspects of the reporting process to significantly reduce the labor required for companies to file and pay their monthly tax reports
Created and enforced new electronic reporting standards to ensure accuracy of Oklahoma Tax Commission records and uniformity with industry standards

Manager

Oklahoma Tax Commission

02.2018 - 09.2020

Subject matter expert for Gross Production Tax
Review all refund payments, assessments, and denials issued by auditors for gross production to ensure compliance with statute, rule, and policy
Conduct closeout audits on business ceasing activity and requesting a bond release
Communicated audit findings by preparing and disseminating final reports to administrator and senior leadership
Presented internal audit findings to management teams, delivering information in non-technical terms for ease of understanding
Developed a macro-enabled workbook for teams to significantly reduce the labor needed to build an audit file and standardized the process across groups
Mentored staff and set unit goals and standards
Requirements gathering, development, and testing for migration of entire gross production division from mainframe to a SQL system
Liaison between IT and Gross Production

Supervisor Claims

Oklahoma Tax Commission

05.2013 - 01.2018

Subject matter expert for Gross Production Tax
Realigned section workflows with changing demands by evaluating process and employee strengths and weakness
Created a training manual for all employees and standardized all process across the section to ensure uniformity of workflow
Conducted interviews to fill positions and made recommendations to management on hiring decisions
Established employee performance review process to grow and develop team members including corrective performance measures to address performance and personal issues.
Gathered requirements, development, and testing of the Oracle refund tacking system for migration from the mainframe
Oversaw and managed the Horizontal and Ultra-deep well rebates
Established the thirty-six monthly disbursements scheduled for all companies participating in the horizontal and ultra-deep well rebates.
Adjusted monthly disbursements to account for additional claims filed, denied, and protested during the disbursement period.
Ensured total final payments for the horizontal and ultra-deep wells did not exceed the statutory maximum and proportionally adjusted payments as needed.
Liaison between Gross Production and IT

Payments Auditor

Oklahoma Tax Commission

05.2010 - 04.2013

Review monthly production reports submitted by companies for accuracy
Calculate monthly production tax owed by lease based on individual well criteria
Ensure payment received was broken down into appropriate tax buckets, fees, penalty, and interest.
Contact companies regarding any reporting discrepancies or issues to resolve in a timely manner before end of month apportionment.
Review adjustments to previous filings resulting in credits or additional taxes due to apply against monthly tax liability accordingly
Provide training to new taxpayers on how to setup, complete, and submit production tax reports
Audit company accounts for compliance and issue assessments as needed
Contact companies about outstanding liabilities and issue assessments as necessary
Enter and maintain information in mainframe

Claims Auditor

Oklahoma Tax Commission

09.2005 - 04.2010

Review documentation submitted by companies to validate qualifications for incentive refund claimed
Compare claimed paid production taxes verses reported taxes filed through mainframe system.
Identify any discrepancies between claimed and reported production. Contact company to try and resolve discrepancies.
Recalculate refund due based on resolution and provide adjustment letter to company with summary findings.
Solely responsible for Small Business & Rural Small Business Capital Credit claims
Tracked capital credits, by individual, over 10-year lifespan to ensure total qualifying credit claimed over the years was not exceeded
Follow ethical codes and statutes to ensure compliance and protect confidentiality of client information
Interpret and explain rules and statutes to taxpayer and business partners

Check Encoder

Bank of Oklahoma

01.2002 - 01.2005

Accurately encoding information like account numbers, amounts, and payment details onto checks, payment coupons, and deposit slips.
Compare encoded data to source documents (like check stubs or deposit slips) to ensure accuracy and identify potential errors.
Identify and report suspicious activity or potential fraudulent checks.
Address and correct errors on checks that occurred during the encoding process.
Maintain records and documentation of encoded transactions.
Respond to customer inquiries related to checks or deposits

Central Vault Teller

Bank One

02.2000 - 01.2002

Process daily cash deposits from corporate customers
Using cash machine double validate total amount of currency received for deposit
Review deposit slips to validate amount of cash received verses intended deposit amount.
Notify management of any discrepancies between cash received and claimed deposit as a second validation of the correct amount to be credited to customer accounts
Sort daily cash received into 100 count stacks banded by denomination
Build bricks of 10 banded stacks by denomination and add to deposit slip for Federal Reserve.
Securely Bag all currency by deposit slip and place into central vault for deposit to the Federal Reserve.
Essential position required to work during inclement weather and overtime as needed.

Summary

Overview

Work History

Administrator

Manager

Supervisor Claims

Payments Auditor

Claims Auditor

Check Encoder

Central Vault Teller

Education

Bachelor of Arts - Economics

Skills

Timeline

Similar Profiles

Dana StewartDana Stewart

Deztinii HightowerDeztinii Hightower

John CuppsJohn Cupps

Victor TorresVictor Torres

Leigh JolleyLeigh Jolley