Jolene Ace
2055 Green Road Stoughton,WI
Summary
Detailed professional with many years of experience maintaining financial records. Proficient in spreadsheet creation and maintenance. Quick and accurate to meet strict deadlines and manage multiple tasks.
Overview
29
29
years of professional experience
Work History
Accounting Specialist II
Therma-Stor
Madison, WI
01.2016 - 10.2024
- Reviewed, processed and reconciled accounts payable invoices and payments.
- Coded invoices to maintain organized and accurate records.
- Checked figures and postings for correct entry and proper codes.
- Liaised with vendors and suppliers to resolve billing issues.
- Performed basic audit of and processed freight invoices.
- Managed received not vouchered report.
- Issued tax exempt certificates
- Collected, scanned, and saved w-9 documents and exemption certificates
- Assisted with the preparation of internal audits by providing requested documentation.
- Verified accuracy of invoices received from vendors prior to payment processing.
- Reviewed prior day's entries for accuracy.
Accounts Payable & Accounts Receivable Clerk
Therma-Stor
Madison, WI
10.2005 - 01.2016
- Responsible for entering customer payments into the accounting software system.
- Maintained accurate records of accounts receivable and payable transactions.
- Processed invoices, credit memos, and other documents related to accounts receivable.
- Managed collections activity including contacting customers regarding past due balances and resolving billing disputes.
- Sent copies of invoices and statements to customers to facilitate payment of outstanding invoices.
- Provided support on audits of accounts receivable by gathering requested information from internal systems.
- Conducted research on customer accounts as needed to answer inquiries or resolve issues related to payments received or owed.
- Updated vendor files with new or updated information and documents.
- Investigated customer queries regarding payment status.
- Collaborated closely with purchasing department personnel to resolve any discrepancies between purchase orders and invoices.
Accounts Receivable Clerk
Bou-Matic - Therma-Stor
Madison, WI
10.2004 - 10.2005
- Responsible for entering customer payments into the accounting software system.
- Advised Therma-Stor team member of payment discrepancies, providing documentation.
- Calculated credit card fees for coding purposes.
- Sent copies of invoices and statements to customers to facilitate payment of outstanding invoices.
Accounts Payable Clerk
Bou-Matic - Therma-Stor
Madison, WI
05.2000 - 10.2004
- Entered data into accounting system to maintain accurate financial records.
- Verified vendor accounts by reconciling monthly statements and related transactions.
- Worked with purchasing group and/or receiving group to resolve purchase order matching issues.
- Took advantage of discount opportunities by paying vendors within payment terms.
- Reconciled vendor statements, investigated and resolved discrepancies.
- Maintained accounts payable files and records in an organized manner.
Cashier II
Madison Area Technical College Madison, WI
Madison, WI
10.1995 - 05.2000
- Greeted staff, students, and visitors.
- Operated cash register efficiently and accurately, processed payments by cash.
- Issued receipts, refunds, credits or change due to customers.
- Ensured coffee was available and cleaned coffee machines.
- Performed weekly cleaning and maintenance of all food service machines.
- Stocked shelves with merchandise when needed.
- Maintained cleanliness of checkout area and kept cash drawer organized.
- Counted and balanced cashier drawers.
Education
Bachelor of Science - Management
University of Phoenix
Madison, WI11-2014
Associate of Applied Science - Accounting
Madison Area Technical College
Madison, WI05-2000
Skills
- Invoice Processing
- Accounts Payable
- Accounts Receivable
- Statement reviewing
- Accounting Software
- Statement preparation
- 10-key proficiency
- Freight auditing
- Discrepancy resolution
Accomplishments
- Managed getting my degree and performing a full-time job.
- Graduated with honors.
Timeline
Accounting Specialist II
Therma-Stor
01.2016 - 10.2024
Accounts Payable & Accounts Receivable Clerk
Therma-Stor
10.2005 - 01.2016
Accounts Receivable Clerk
Bou-Matic - Therma-Stor
10.2004 - 10.2005
Accounts Payable Clerk
Bou-Matic - Therma-Stor
05.2000 - 10.2004
Cashier II
Madison Area Technical College Madison, WI
10.1995 - 05.2000
Bachelor of Science - Management
University of Phoenix
Associate of Applied Science - Accounting
Madison Area Technical College
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