JONATHAN RYAN
Summary
Highly adaptable Operations Specialist and Administrative Professional with over 25 years of experience driving daily operations, personnel processing, and logistical support for large-scale organizations. Proven expertise in streamlining administrative processes, managing secure organizational records, and ensuring strict compliance with operational security (OPSEC) protocols. Adept at acting as a cross-functional liaison between military leaders, civilian contractors, and state agencies. Proficient in navigating complex database systems (including IPPS-A and GCSS-A), conducting rigorous quality assurance, and facilitating seamless communication to support senior executive objectives and organizational readiness.
Overview
26
26
years of professional experience
Work History
SFC/E7
Army National Guard
Ft. McClellan & Huntsville
12.2000 - 07.2026
- Served as a key liaison representing operational interests in collaboration with civilian architects, municipal officials, and the state Construction and Facilities Management Office; successfully communicated and prioritized functional requirements for the planning and design of the future Regional Training Institute (RTI) at Fort McClellan.
- Partnered directly with civilian environmental inspectors during high-visibility training courses to ensure 100% compliance with runoff, erosion control, and spill-prevention procedures, safeguarding the training facility and avoiding operational disruptions.
- Revamped and streamlined onboarding and offboarding (in-processing/out-processing) procedures for specialized training courses, ensuring zero administrative lapses for transitioning personnel.
- Collaborated with senior directors and training coordinators to process organizational orders, manage complex schedules, and resolve logistical conflicts.
- Initiated and processed critical administrative actions, payroll updates, and benefits documentation for organizational personnel, ensuring accuracy and timeliness.
- Managed the security clearance program for the 200th Regiment, ensuring strict compliance, verifying access levels, and protecting sensitive information.
- Managed daily operational dispatching, returned asset tracking, and comprehensive data reporting for high-value organizational equipment.
- Directed the organization's operating expense budget, creating a prioritization system that successfully mitigated critical supply shortages.
- Trained personnel on the proper execution and navigation of the Global Combat Support System-Army (GCSS-A) database.
- Served simultaneously as the physical security manager, facility maintenance coordinator, and Communications Security (COMSEC) custodian, safeguarding valuable operational assets.
Education
Associate in Applied Science -
Wallace State Community College
08.1999
Skills
- Executive Administrative Support
- Personnel In/Out-Processing
- Records Management
- Quality Assurance
- Schedule Deconfliction
- Policy Implementation (SOPs)
- Multi-Agency Collaboration
- Facility Planning & Coordination
- Stakeholder Communication
- Civilian-Military Coordination
- OPSEC & INFOSEC Compliance
- Environmental & Site Regulations
- Security Clearance Management
- Secure Document Control
- Personnel PII Protection
- Asset Management & Accountability
- Database Administration (IPPS-A, GCSS-A)
- Resource Allocation
- Budget Coordination
- Cross-Functional Team Leadership
Personal Information
Citizenship: U.S. Citizen
Security Clearance
DoD Secret (Active)
Core Competencies
Executive Administrative Support, Personnel In/Out-Processing, Records Management, Quality Assurance, Schedule Deconfliction, Policy Implementation (SOPs), Provide correspondences in accordance with AR 25-50, Multi-Agency Collaboration, Facility Planning & Coordination, Stakeholder Communication, Civilian-Military Coordination, OPSEC & INFOSEC Compliance, Environmental & Site Regulations, Security Clearance Management, Secure Document Control, Personnel PII Protection, Asset Management & Accountability, Database Administration (IPPS-A, GCSS-A), Resource Allocation, Budget Coordination, Cross-Functional Team Leadership
Technical Skills
Integrated Personnel and Pay System - Army (IPPS-A), Global Combat Support System-Army (GCSS-A), Microsoft Office Suite (Word, Excel, Outlook), Advanced Administrative Processing, Physical Security Management, COMSEC Custodian Training, Senior Instructor Certification
Timeline
SFC/E7
Army National Guard
12.2000 - 07.2026
Associate in Applied Science -
Wallace State Community College