Job Search Status
Open to workDesired start date: Immediately
Desired Job Title
Administrative AssistantAdministrative CoordinatorProject CoordinatorWork Type
Full TimeLocation Preference
RemoteHybridLocation: Lansdale, US
Open to relocation: No
Open To Work
Jordan E. Smith
Executive Assistant
Lansdale,PA
Work Preference
Summary
Resourceful Corporate Administrator recognized for high productivity and efficient task completion. Skilled in strategic planning, regulatory compliance, and corporate governance. Excel at communication, problem-solving, and leadership, ensuring seamless operations and project delivery within corporate environments.
Overview
12
12
years of professional experience
4
4
years of post-secondary education
1
1
Certification
Work History
Corporate Administrator
Shearon Environmental Design Company, Inc
Plymouth Meeting
04.2023 - Current
- Balanced executive level calendars for Chairman, Presdient & CEO
- Drafted and relayed over 100+ emails and correspondence on behalf the Owner, President, CEO and CFO
- Orchestrated seamless communication between executive leadership, clients, and project stakeholders, resulting in near zero reported miscommunications and a 20% improvement in project delivery times
- Supported 7 Vice Presidents and over 100 staff across 4 separate branches in the greater Philadelphia region
- Scheduled travel arrangements for employees including flights, hotels, rental cars
- Managed confidential employee & company documents and emails with discretion ensuring they are securely stored and handled.
- Organized meetings, preparing agendas and taking minutes for effective information sharing.
- Fielded daily project inquiries via phone and email and accurately aided in a timely manner leading to 99% satisfaction
- Maintained, collected and reconciled 1,000+ corporate credit card charges leading to accurate filing and balancing for accounting
- Revamped community outreach programs and amplified presence at local trade shows, generating 100+ new sales leads per trade show
- Organized annual client appreciation function serving over 200 customers, corporate anniversary gala, and holiday functions
- Executed annual team building events and company celebrations
- Managed a clear filing system for 10,000+ company records resulting in easy retrieval of important documents, contracts and records related to the company reducing document retrieval times and handling times by up to 25%
- Maintained and handled sensitive client information in an orderly and discrete manner for over 500 client accounts
- Assisted in developing training materials for new hires on company policies and procedures.
- Implemented filing systems to enhance document retrieval and organization across departments.
- Coordinated office activities to enhance workflow and communication among departments.
- Ordered office supplies as needed to maintain adequate inventory levels.
- Processed accounts payable including coding invoices for payment approval.
- Answered telephone inquiries from customers regarding products or services in a professional manner.
- Performed general clerical duties such as photocopying, faxing documents.
CRM Archaeologist, Field Director
AECOM Technical Services, Inc.
Burlington
09.2014 - 09.2021
- Lead the research and excavation on 4 major historic sites in Philadelphia and several more through the region
- Crew Leader of the Arch Street Cemetery excavation in 2017; ethically exhuming and reclaiming over 240 individuals from an active construction site under the jurisdiction of Philadelphia Orphans Court
- Researched and directed archaeological team for parts of the I-95/ Girard Ave Expansion Project; documented and recovered 1000s of data points
- Co-authored and researched 5 technical reports delivered to State governments and Federal Agencies
- Contracted with over 10 Industries including State governments, Federal Agencies, and private energy and infrastructure companies
- Conducted 15 excavations of Pre-Contact & Post-Contact archaeological sites on remote projects
- Routinely implemented industry methodologies to guarantee quality control and quality assurance for clients
- Recorded and transcribed industry specific information from physical forms into large digital database containing over 10,000 data points
- Contributed to the findings and research displayed at the Penn Treaty Museum
Education
Bachelor of Arts - History & Historical Archaeology (concentration in Public History)
James Madison University
Harrisonburg, VA 08.2010 - 12.2014
Applied Project Management -
Villanova School of Professional Studies
Villanova, PASkills
- Project management
- Attention to detail
- Time management
- Verbal and written communication
- Collaboration
- Tech-Savvy
- Interpersonal communication
- Organization management
- Confidential
- Microsoft Suite
Certification
Certificate Associate in Project Management, Project Management Institute
Technical Aptitudes
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Access
- SharePoint
- Microsoft Teams
- Zoom
- Adobe Acrobat Pro
- DropBox
- Prezi
- Adobe Photoshop
- Canva
- Outlook365
- Windows 11
- Microsoft OneDrive
- Learning Management Systems
- Social Media
- Sage 100
- HubSpot
Timeline
Corporate Administrator
Shearon Environmental Design Company, Inc
04.2023 - Current
CRM Archaeologist, Field Director
AECOM Technical Services, Inc.
09.2014 - 09.2021
Bachelor of Arts - History & Historical Archaeology (concentration in Public History)
James Madison University
08.2010 - 12.2014
Applied Project Management -
Villanova School of Professional Studies