Joseph Levy
Vallejo,CA
Summary
Detail-oriented executive assistant with expertise in providing comprehensive administrative support, managing schedules and reservations, and coordinating events. Proven ability to handle confidential records, transcribe correspondence, and ensure adherence to credentialing processes. Proficient in Microsoft Office (Excel, Word, Outlook) and skilled in database management. Acknowledged for driving efficiency improvements, resolving scheduling conflicts, and optimizing operational workflow.
Overview
2025
2025
years of professional experience
Work History
Community Volunteer | Event & Logistics Coordinator
Striving Black Brothers Coalition, Alameda, CA & Christ International Ministries, Oakland, CA
- Coordinated 20+ community events, overseeing venue reservations, guest management, and logistics planning
- Facilitated credentialing efforts for volunteers and staff, ensuring compliance for healthcare-related community programs
- Managed donor and participant records, handling confidential financial transactions securely
Executive Assistant | Administrative Support
EOPS/CARE Program - Chabot College
09.2022 - Current
- Reduced scheduling conflicts by 40% by implementing an improved appointment and reservation system, ensuring seamless operations for executives and students
- Managed and transcribed official correspondence and letters, reducing document processing time by 25%
- Oversaw credentialing and compliance tracking, ensuring 100% regulatory adherence for faculty and student records
- Streamlined event planning by coordinating logistics, reservations, and materials for over 15+ workshops and meetings per quarter, increasing attendance by 30%
- Optimized calendar and travel coordination, saving 10+ hours per month in administrative workload
- Handled over 100+ inquiries daily, resolving scheduling issues and improving efficiency in executive operations
- Developed automated Excel reports, improving data accuracy and reducing manual entry errors by 20%
Education
Associate of Science - Business
Chabot College
Hayward, CA05.2024
High School Diploma -
San Leandro High School
San Leandro, CA05.2022
Skills
- Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- Calendar & Reservation Management
- Information & Records Management
- Event Planning & Logistics Coordination
- Transcription & Document Preparation
- Credentialing & Compliance Monitoring
- Strong Communication
- Active Listening
- Organizational & Time Management
- Problem-Solving
- Decision-Making
- Multitasking in Fast-Paced Environments
- Collaboration
- Stakeholder Engagement
Certifications And Awards
- Microsoft Office Specialist (MOS) - Excel, Word, Outlook (Recommended for role enhancement)
- Certified Administrative Professional (CAP) - In Progress (Recommended for executive-level support skills)
- Healthcare Administration Fundamentals - Online Course (Pending Completion)
- Black Excellence Award - Chabot College
- Leadership Award - Striving Black Brothers Coalition
Core Skills
Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), Calendar & Reservation Management (Meetings, Travel, Event Coordination), Information & Records Management (Confidential & Sensitive Data Handling), Event Planning & Logistics Coordination, Transcription & Document Preparation, Credentialing & Compliance Monitoring (Healthcare Experience), Strong Communication & Active Listening, Organizational & Time Management, Problem-Solving & Decision-Making, Multitasking in Fast-Paced Environments, Collaboration & Stakeholder Engagement
Timeline
Executive Assistant | Administrative Support
EOPS/CARE Program - Chabot College
09.2022 - Current
Associate of Science - Business
Chabot College
High School Diploma -
San Leandro High School
Community Volunteer | Event & Logistics Coordinator
Striving Black Brothers Coalition, Alameda, CA & Christ International Ministries, Oakland, CA