Julia Solomon
Bellingham,WA
Summary
Efficient office assistant with several years of experience answering high-volume calls and in-person inquiries. Diligent, respectful attitude to dealing with clients and colleagues. Flexible and hardworking approach to streamlining internal processes.
Overview
4
4
years of professional experience
Work History
Office Assistant
Lummi Nation School
Bellingham, WA
04.2023 - 08.2026
- Managed daily office operations and maintained a welcoming environment for students.
- Coordinated staff and administration schedules and appointments, ensuring optimal time management.
- Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports and maintaining records.
- Provided comprehensive administrative support, including document management, supply ordering, and logistics coordination.
- Maintained an organized filing system of paper documents and electronic files.
- Maintained filing systems, both electronic and physical, for easy document retrieval.
- Performed data entry tasks into various computer systems accurately and efficiently.
- Responded to incoming calls by providing information and directing them to the appropriate personnel. in a professional manner and directed callers to the appropriate personnel.
- Managed office supply inventory by tracking orders and ensuring adequate stock levels are maintained at all times.
- Utilized office equipment such as printers, copiers, and fax machines efficiently.
- Organized files, developed spreadsheets, faxed reports and scanned documents to improve organizational workflow.
- Supported event planning by organizing logistics and preparing necessary materials.
- Assisted with special projects by researching information on the internet and through other sources.
- Coordinated travel arrangements for staff, including flight and hotel bookings.
- Collaborated with team members to streamline administrative processes effectively.
- Provided customer service, addressing inquiries and resolving issues promptly.
- Maintained confidentiality of sensitive information and documents.
- Handled incoming and outgoing mail and packages, including preparation for shipping.
- Conducted research and compiled data for reports and projects.
- Conducted research and compiled data for reports and projects.
Court Clerk
Lummi Indian Business Council
Bellingham, WA
07.2022 - 04.2023
- Assisted judges and attorneys by providing necessary court records and information.
- Coordinated scheduling of court hearings and ensured timely notifications to parties involved.
- Maintained confidentiality of sensitive legal information during case management tasks.
- Utilized case management software to track filings and monitor case progress efficiently.
- Tracked cases and managed electronic and physical records, creating new case files, entering filings, hearings, trials and judgments and closing cases when complete.
- Organized and maintained a large database of records, including case files, court dockets, and other related materials.
- Processed court documents and maintained accurate case files for legal proceedings.
- Processed legal filings and fees, ensuring compliance with court procedures.
- Acted as court cashier, processing billing and payments for fines, bonds, bail and other court fees, also recording details of payment and reporting missed deadlines or delinquency.
- Received and submitted payments for fees and fines, accurately tracking amounts, issuing receipts and updating computer systems.
- Assembled paperwork and relevant files and briefs for use by judge at hearings and trials, using discretion to indicate key information relevant to judgment and prosecution decisions.
- Updated records after each hearing or trial was concluded.
- Greeted visitors entering the courthouse and provided assistance as needed.
- Prepared and issued summons, complaints, warrants and other documents necessary for daily courtroom operations.
- Collaborated with law enforcement to ensure proper handling of evidence in cases.
- Managed calendar scheduling for courtroom proceedings.
- Answered phone calls from members of the public regarding inquiries about upcoming hearings or trials.
- Collaborated with other departments within the courthouse to ensure efficient operation.
- Compiled daily reports detailing cases processed during court sessions. on cases processed during each session of court.
- Assisted in data entry for all incoming cases in the computer system.
- Scanned paper documents into electronic format for storage in computer databases.
- Trained new staff on court procedures and document handling practices.
- Managed jury selection and service processes, including juror notifications.
- Investigated past and current licensees to perform record checks.
Education
Ferndale High School
Ferndale, WASkills
- Administrative support
- Office management
- Scheduling appointments
- Data entry
- Document filing
- Filing system management
- File maintenance
- Travel coordination
- Event planning
- Event coordination
- Time management
- Project coordination
- Mail routing
- Office supplies management
- Customer service
- Confidentiality maintenance
- Attention to detail
- Prioritizing work
- Team collaboration
- Communication skills
- Positive attitude
- Event preparation
- Payroll processing
- Travel arrangements
- Travel coordination
Timeline
Office Assistant
Lummi Nation School
04.2023 - 08.2026
Court Clerk
Lummi Indian Business Council
07.2022 - 04.2023
Ferndale High School