Julia Wood
Accounts Payable
San Jose,Ca
Summary
Skilled and motivated Accounts Payable Specialist to provide dependable, accurate and personable support for the company and suppliers. Reconciliations, journal entries and invoice data entries. Remains productive during long hours and prioritizes tasks through communication, customer service and interpersonal skills
Overview
10
10
years of professional experience
Work History
Accounts Payable Specialist
Robert Half - Rutherford Investments
07.2024 - 07.2024
- Process invoices matching to purchase orders or send to manager to approve
- Processed payments to vendors.
- Worked for One week Jul 2024
Accounts Payable Specialist
Ace Charter School
06.2020 - 06.2024
- Manage and maintain new vendor in to system and request for W9.
- Matching invoices to Receipt-PO and non PO get appropriate approval by principle of the school that orders the services
- Review and reconcile payables for accuracy in GL coding.
- Communication with vendor and department inquiries and resolve issues with invoices and expense reports
- Prepare aging for five check runs and prepare balance sheet after each check run
- Staying compliance with company policies and procedures
- Prepare journal entries for month end and yearend close prepare the 1099s for yearend.
- November 2021 Ace acquired services from Charter Impact to process the accounts payable and payroll
- Prepare invoices and backup for scanning into their portal to be processed by Charter Impact and issue payments
- Organized and accessible file in G drive by vendor name of the invoices that have been scanned to Charter Impact.
Accounts Payable Specialist
Robert Half Accountemps - European Pavers Design
06.2019 - 07.2019
- Matching invoices to receipts-PO Enter invoices into Sage Intacct accounting software system
- Process non PO related invoices coded and enter into system and request for approval from the project manager
- Run aging report and prepare and process payments to vendors that includes Ach, Checks, and Credit card payments
Accounts Payable Specialist
Robert Half Accountemps - The Tech Museum
11.2018 - 12.2018
- Matching invoices to Receipt-PO and non PO get appropriate approval by manager of the department that orders the services
- Prepare invoices for scanning to be processed by the third party company for the weekly Check run
- They then processes the invoices and printed the checks and forward the checks back to AP to match to invoices and mail out checks
Accounts Payable Specialist
Robert Half Accountemps - Ace Charter School
06.2018 - 11.2018
- Matching invoices to receipts-PO enter invoice into Peachtree/Sage 50 for each school site
- Preparing the aging reports prior to each school site check run and print the checks run balance sheet after check run audit the report for GL correction or adjustments and run final reports
- Prepare the checks and invoices for review by the CFO and second signature for checks over 50K
Accounts Payable Specialist
Robert Half Accountemps - Stucco Company Inc.
02.2018 - 03.2018
- Assisting supervisor with accounts payable, processing invoices into The data base Info-SXe
- Prepare journal entries for the order entry cash Drawer daily for accounts receivables enter into the general ledger.
Accounts Payable Specialist
Diodes/Pericom Semiconductor
11.2014 - 06.2017
- Review and reconcile payables for accuracy in coding and 3way match to ensure proper authorization prior to payment
- Run forecasting report and have CFO review forecasting reports prior to payments.
- Generate payments in a timely manner Checks_ Credit Cards _ Wires_ ACH payments
- Review and resolve vendor inquiries and department inquiries invoices and expense reports
- Process Company credit card statements make sure we have the receipts and the correct GL codes
- Assist in Accounts Receivable processing invoices for Customers
- Reconcile bank statement and clear checks and wires in the ERP Systems.
Education
Accounting and Business Management -
Sawyer Business College
Santa Clara, CA01.1983
High School Diploma - General Education
Prospect High School
Saratoga, CA06.1979
Skills
- Microsoft Applications Excel Word Outlook
- Accounting software Oracle 11i, 12R, Peachtree/Sage 50, Intacct, and Info-Sxe
- Sox 404 compliance expertise
- Invoice management
- Entry verification
- Accounts payable auditing
- Payment processing
- Vendor relations
- Data inputting
- Invoice processing
- Account reconciliation
Timeline
Accounts Payable Specialist
Robert Half - Rutherford Investments
07.2024 - 07.2024
Accounts Payable Specialist
Ace Charter School
06.2020 - 06.2024
Accounts Payable Specialist
Robert Half Accountemps - European Pavers Design
06.2019 - 07.2019
Accounts Payable Specialist
Robert Half Accountemps - The Tech Museum
11.2018 - 12.2018
Accounts Payable Specialist
Robert Half Accountemps - Ace Charter School
06.2018 - 11.2018
Accounts Payable Specialist
Robert Half Accountemps - Stucco Company Inc.
02.2018 - 03.2018
Accounts Payable Specialist
Diodes/Pericom Semiconductor
11.2014 - 06.2017
High School Diploma - General Education
Prospect High School
Accounting and Business Management -
Sawyer Business College
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