Juliane Advincula
Hayward,CALIFORNIA
Summary
Experienced 9 years Executive/Personal Assistant to CEO with an additional 2 + years of Medical Assistant experience with extensive knowledge of medical and administrative regulations and policies. Offers strong dedication to informed patient care, administrative excellence and confidentiality.
Overview
4
4
years of professional experience
Work History
Medical Assistant II , Internal Medicine
Stanford Health Care
01.2024 - Current
- Obtained client vital signs , medical history, medication information, symptoms, and allergies.
- Scheduling / Calendaring appointments, registered patients, and distributed sample pharmaceuticals as prescribed.
- Directed patients to exam rooms, fielded questions, and prepare and assist for physician examinations.
- Performed medical records management, including filing, organizing and scanning documents.
- Epic EHR
Medical Assistant II , Covid/Flu
Sutter Health Palo Alto Medical Foundation
08.2023 - 12.2023
- Administered vaccines of all ages/routes , verify medical history, medication information, symptoms, and allergies.
- Scheduling / Calendaring appointments, registered patients, and distributed sample pharmaceuticals as prescribed.
- Directed patients to exam rooms, fielded questions, and prepare and assist for physician examinations.
- Performed medical records management, including filing, organizing and scanning documents.
- Epic EHR
Executive Assistant to CEO
Triple J
12.2019 - 12.2023
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
Executive Assistant /Front Desk Receptionist
Hayward Convalescent Hospital
09.2020 - 09.2023
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
Medical Assistant II, Pediatric / Oncology
Lucile Packard Children's Hospital
06.2023 - 08.2023
- Obtained client vital signs , medical history, medication information, symptoms, and allergies.
- Scheduling / Calendaring appointments, registered patients, and distributed sample pharmaceuticals as prescribed.
- Directed patients to exam rooms, fielded questions, and prepare treatment beds and assist for physician examinations.
- Performed medical records management, including filing, organizing and scanning documents.
- Epic EHR
Medical Assistant Intern , Urgent Care
Concentra Urgent Care
02.2022 - 05.2023
- Obtained client vital signs , medical history, medication information, symptoms, and allergies.
- Scheduling / Calendaring appointments, registered patients, and distributed sample pharmaceuticals as prescribed.
- Directed patients to exam rooms, fielded questions, and prepare and assist for physician examinations.
- Performed medical records management, including filing, organizing and scanning documents.
- Epic EHR
Executive Assistant/Medical Records Specialist
Oakland Healthcare & Wellness Center
04.2021 - 04.2023
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
Education
Associate of Science - Nursing
International College of Health Sciences
Boynton Beach, FL10.2025
No Degree - Medical Assisting
Unitek College
Fremont, CA05.2022
Skills
HIPAA Compliance
Scheduling/Calendaring
Customer Service
Medical terminology knowledge
EMR / EHR , EA systems
Phlebotomy
CPR
Multilingual
Vital Sign Monitoring
Clinical Documentation
Direct Patient Care
Procedure Assistance
Specimens collection and processing
Languages
Tagalog
Native or Bilingual
Ilocano
Native or Bilingual
English
Native or Bilingual
Cantonese
Native or Bilingual
Mandarin / Putonghua
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Medical Assistant II , Internal Medicine
Stanford Health Care
01.2024 - Current
Medical Assistant II , Covid/Flu
Sutter Health Palo Alto Medical Foundation
08.2023 - 12.2023
Medical Assistant II, Pediatric / Oncology
Lucile Packard Children's Hospital
06.2023 - 08.2023
Medical Assistant Intern , Urgent Care
Concentra Urgent Care
02.2022 - 05.2023
Executive Assistant/Medical Records Specialist
Oakland Healthcare & Wellness Center
04.2021 - 04.2023
Executive Assistant /Front Desk Receptionist
Hayward Convalescent Hospital
09.2020 - 09.2023
Executive Assistant to CEO
Triple J
12.2019 - 12.2023
Associate of Science - Nursing
International College of Health Sciences
No Degree - Medical Assisting
Unitek College