JULIANNE E. MURPHY
Intermountain Health
Fruit Heights,USA
9
years of professional experience
I am a detail-oriented professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Work History
Executive Assistant
3 Years 10 Months- Coordinated executive schedules, prioritizing appointments to enhance operational efficiency.
- Managed correspondence and communications, ensuring timely responses and information flow among stakeholders.
- Developed and maintained comprehensive filing systems for improved document retrieval and organization.
- Assisted in project planning and execution, contributing to successful completion of departmental initiatives.
- Streamlined office processes through implementation of new tools, enhancing overall productivity and workflow management.
- Led cross-departmental meetings to align strategies and update teams on organizational objectives and priorities.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- Enhanced executive productivity by managing email correspondence and prioritizing critical issues.
- Improved team communication and collaboration through coordination of weekly meetings and distribution of agendas.
- Streamlined communication between departments, resulting in more effective project coordination and execution.
- Assisted in preparation of high-stakes presentations, contributing to successful project pitches and client meetings.
- Enhanced efficiency of meeting outcomes by preparing detailed minutes and action items.
- Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Upheld strict timetables by maintaining accurate, balanced calendars.
Executive Assistant, Internal Audit
2 Years 6 Months- Compiled data to prepare complex reports, presentations, and other printed/digital materials disbursed to clients and senior/executive leadership
- Worked at length supporting senior and executive leadership
- Responsible for onboarding, orientation, and training of new team members
- Scheduled meetings between department members, senior/executive management and audit clients
- Organized quarterly team building activities, acted as team lead on all committees
- Developed project management processes to track audit/project progress, lagging and/or leading measures, communications with clients, and any necessary escalation to appropriate manager(s) to avoid stagnation and/or deadline delays
- Ordered office/department supplies, with focus on strict adherence to budget/cost; prepared/submitted expense reports
- Co-administered audit software, TeamMate: created new projects, added new users, created audit teams, tracked data for all audits, ran weekly, biweekly, monthly, quarterly, and annual reports
- Assisted with projects pertaining to theft, fraud, and highly confidential matters such as employee disciplinary actions, voluntary terminations, and terminations for cause
Education
- Secondary English Education/Communications
- Cosmetology/Barber/Basic Esthetics
Skills
Executive/administrative support
Excellent verbal and written communication skills
Proficient in proofreading and copy editing
Exemplary planning and organization
Highly adaptable
confident
and resilient
Dependable
responsible
and respectful
Strong problem solver
Self-motivated and enthusiastic
Excellent team player
TeamMate Administrator
Adept in Microsoft Word
Excel
PowerPoint
OneNote
Forms
GroupMe
Visio
OneDrive
Teams
Forms; Adobe Acrobat
Photoshop
Lightroom; Kronos; PeopleSoft
Schedule & calendar planning
Meticulous attention to detail
Expense reporting
Calendar management
Interpersonal communication
Professional and mature
Travel coordination
Meeting planning
Schedule management
Project management
Conference planning
Proper phone etiquette
Articulate and well-spoken
Self-starter
Executive schedule management
Timeline
Executive Assistant
Intermountain Health
10.2022 - CurrentRead More
Executive Assistant, Internal Audit
Intermountain Healthcare
10.2017 - 04.2020Read More
Fran Brown College of Beauty
from Cosmetology/Barber/Basic Esthetics
Read More
Weber State University
from Secondary English Education/Communications
Read More
AWARDS
Weber State University, Ogden, UT - Recipient of the 2013 English Teaching Department Scholarship Fund