Julie Hartman
Billings,MT
Summary
Detail-oriented professional experienced in executive support and document management. Known for exceptional interpersonal communication and problem-solving skills, contributing to improved operational efficiency and enhanced team collaboration.
Overview
30
30
years of professional experience
Work History
Executive Assistant
Rimrock
Billings, MT
02.2022 - 05.2026
- Managed executive calendars, scheduling meetings and coordinating travel arrangements efficiently.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
Document Controller
Aligned Medical Solutions
Billings, MT
07.2020 - 02.2022
- Streamlined document control processes to enhance operational efficiency and compliance with regulatory standards.
- Conducted regular audits of documents to maintain accuracy, integrity, and compliance with industry regulations.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Reduced errors in documentation by maintaining consistent formatting and proofreading for accuracy.
- Maintained strict compliance with industry regulations governing document retention periods, archiving obsolete materials promptly and securely when required.
Administrative Assistant
Rimrock Mall Management Office
Billings, MT
02.2015 - 03.2019
Sales Representative
Jensen Distribution
South Lake Tahoe, CA
07.2010 - 07.2012
Customer Service Department Manager
U.S. Magazine Service
Hamilton, MT
12.2004 - 04.2007
Legal Secretary
Thornton Law Office
Miles City, MT
10.1996 - 08.2000
Education
Bachelor of Arts - Political Science
University of Montana
Missoula, MT05-2004
Skills
- Executive support
- Administrative support
- Office management
- Strong problem solver
- Schedule & calendar planning
- Customer Service-oriented
- Interpersonal communication
- Proofreading
- Strategic planning
- Social media management
- Articulate and well-spoken
Timeline
Executive Assistant
Rimrock
02.2022 - 05.2026
Document Controller
Aligned Medical Solutions
07.2020 - 02.2022
Administrative Assistant
Rimrock Mall Management Office
02.2015 - 03.2019
Sales Representative
Jensen Distribution
07.2010 - 07.2012
Customer Service Department Manager
U.S. Magazine Service
12.2004 - 04.2007
Legal Secretary
Thornton Law Office
10.1996 - 08.2000
Bachelor of Arts - Political Science
University of Montana