Julie Hoefs
Ladysmith,Wisconsin
Summary
Organized and dedicated Administrative Assistant with a proven track record of providing exceptional service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated with a strong work ethic to perform effectively in independent or team environments.
Overview
10
10
years of professional experience
Work History
Administrative Assistant/Substitute Coordinator
School District Of Flambeau
Tony, WI
06.2024 - Current
- Coordinated schedules and appointments for administrative personnel, optimizing time management.
- Developed and maintained filing systems, improving document retrieval efficiency.
- Assisted in preparing materials for meetings, enhancing organizational support for decision-making processes.
- Implemented process improvements that streamlined administrative tasks, increasing overall productivity.
- Trained new staff on office procedures and software applications, fostering a collaborative work environment.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and by fostering professional relationships among colleagues.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
Special Education Secretary/Health Aide Assistant
School District Of Flambeau
Tony, WI
05.2023 - 06.2024
- Maintained accurate student records and confidential files in compliance with regulations.
- Facilitated communication between parents, teachers, and support staff to enhance student services.
- Managed scheduling and coordination for special education meetings and events.
- Developed and implemented efficient office procedures to streamline daily operations.
- Supported the school nurse in providing medical attention to injured or ill students.
- Administered first aid and medications to students, ensuring compliance with health regulations.
Special Education Paraprofessional
School District Of Flambeau
Tony, WI
08.2016 - 05.2023
- Supported teachers in implementing individualized education plans for students with special needs.
- Implemented behavior management strategies to promote student engagement and focus.
- Assisted in classroom management to create a safe and positive learning environment.
- Facilitated communication between students, teachers, and parents to enhance educational outcomes.
- Adapted instructional materials to meet diverse learning styles and needs of students.
- Monitored student progress and reported findings to educators for tailored interventions.
- Managed challenging behaviors using de-escalation techniques to maintain a safe and productive learning environment for all students involved.
- Monitored students' classroom and outdoor activities to promote student safety.
- Maintained a positive attitude and affirmatively communicated with each student.
Education
Associate of Arts - Liberal Arts
Chippewa Valley Technical College
Eau Claire, WI05-2026
SLPA Certificate - Speech Language And Pathologist Assistant
The University of Montana
Missoula, MT05-2024
Skills
- Office administration
- Administrative operations
- Scheduling
- File organization
- Clerical support
- Record management
- Administrative skills
- Computer skills
- Analytical thinker
- Office management
Timeline
Administrative Assistant/Substitute Coordinator
School District Of Flambeau
06.2024 - Current
Special Education Secretary/Health Aide Assistant
School District Of Flambeau
05.2023 - 06.2024
Special Education Paraprofessional
School District Of Flambeau
08.2016 - 05.2023
Associate of Arts - Liberal Arts
Chippewa Valley Technical College
SLPA Certificate - Speech Language And Pathologist Assistant
The University of Montana