Julie Young
Urbana,IL
Summary
Dedicated Executive Assistant with excellent experience in industry. Maintains a professional demeanor and expertly completes assigned tasks efficiently with a focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Executive Assistant
Carle Health
04.2018 - Current
- Currently supporting nine executives of the largest regional healthcare system in East Central Illinois
- Handle confidential and sensitive information with discretion and tact
- Manage executive calendars, schedule meetings and appointments and coordinate travel arrangements to optimize time
- Maintain confidentiality with sensitive documents, ensuring proper storage and distribution as needed
- Process travel expenses and reimbursements for executives
- Serve as liaison between departments to facilitate effective communication throughout the organization
- Aide in recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection
- Collaborate on special projects to improve overall business operations within the organization efficiently
- Process payroll for one of the departments I support
- Reconcile corporate credit card statements
High School Secretary
Unit 7 Schools
11.2007 - 04.2018
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting students, parents, and visitors while demonstrating professionalism at all times
- Enhanced office efficiency by streamlining administrative processes and implementing new organizational systems.
- Processed purchase orders and tracked expenditures for multiple academic budgets, as well as athletic department budgets, ensuring fiscal responsibility for all
- Issued work permits to students under the age of 16 according to State of Il laws and regulations
- Maintained attendance records for students and reached out to parents when their child was not present
- I oversaw prompt and precise handling of all end-of-year reports, guaranteeing their punctual submission to the Illinois State Board of Education
Education
Criminal Justice
Parkland College
Champaign, ILSkills
- Executive Support
- Schedule & calendar planning
- Meticulous attention to detail
- Information confidentiality
- Customer Service-Oriented
- Resourceful
- Invoice Processing
- Strategic Planning
Certification
- Mental Health First Aid Instructor Certification
- Mental Health First Aid Certification
- Advanced Care Planning Coordinator
Accomplishments
- Key contributor to onboarding over 6.000 new team members following an acquisition that doubled the size of the enterprise. During this same project, I connected C-suite leaders and team members, co-managed scheduling, display materials, catering, and transportation during nine events over four days to acclimate new team members to organization culture during the week following the acquisition.
- Helped provide support to our Rural Health & Farm Safety Coordinator, along with volunteers, to plan, organize, and host several Progressive Ag Safety Days at different locations in Central IL. to nearly 1,000 elementary school students over the last three years.
- Over the last 5 years I have worked at our health system's Mobile Market (handing out fresh fruit and vegetables) and Mobile Health Clinic (greeting patients and crowd management), whenever needed, during Back-to-School events, as well as other community events, when we had a high volume of patients and parents in order to help improve the patient experience.
Timeline
Executive Assistant
Carle Health
04.2018 - Current
High School Secretary
Unit 7 Schools
11.2007 - 04.2018
Criminal Justice
Parkland College