Kristine Navarro
Hialeah,FL
Summary
Personable, highly organized, and self-motivated Executive Assistant with over 10 years of experience supporting high-level executives in fast-paced, results-driven environments. Fluent in [insert languages], with a proven track record of managing complex schedules, streamlining operations, and maintaining confidentiality. Seeking a challenging role within a dynamic organization that values continuous learning, growth, and the effective application of administrative expertise.
Overview
9
9
years of professional experience
Work History
Administrative Assistant
Airquest Environmental
07.2024 - Current
- Manage executive calendars by scheduling appointments, issuing meeting invitations, and resolving conflicts across multiple calendars; assist in planning, organizing, and prioritizing work tasks.
- Support client services by coordinating with technical staff and subcontractors, preparing and reviewing reports, maintaining client communications, and contributing to client satisfaction; assist with technical report preparation and data analysis.
- Handle front-desk operations including greeting visitors, answering and directing calls, managing mail and packages, and providing accurate information via phone, email, and in-person interactions.
- Perform general administrative duties such as maintaining office supply inventory, preparing business development materials, filing, photocopying, scanning, and streamlining office procedures for improved efficiency.
Legal Assistant
Cabanas Law Firm
04.2022 - 06.2024
- Drafted, reviewed, and prepared legal documents including contracts, pleadings, motions, briefs, legal memoranda, and discovery requests.
- Maintained strict client confidentiality while supporting case preparation and document handling.
- Assisted with deposition preparation and managed document production for litigation and casework.
- Provided comprehensive administrative support to attorneys by managing calendars, scheduling appointments, organizing case files, preparing correspondence, filing court documents, and coordinating signatures.
Executive Assistant
Turnberry Ocean Club
11.2018 - 03.2022
- Coordinated and executed diverse administrative tasks for senior leadership, including domestic and international travel arrangements, expense report submissions, and corporate correspondence.
- Trained new administrative staff on company policies and procedures, resulting in a 20% improvement in overall team efficiency.
- Managed office supply inventory by monitoring stock levels, anticipating needs, placing orders, and verifying deliveries to ensure uninterrupted operations.
- Acted as a primary liaison between the Office Manager, Vice President, and CEO, facilitating seamless communication and operational support across executive functions.
Administrative Assistant
One Sotheby's Realty-Metropica
12.2016 - 10.2018
- Improved office efficiency by 25% by redesigning and streamlining the company’s filing and document management system.
- Handled high-volume telephone communications, accurately screening and directing calls while taking detailed messages.
- Greeted and assisted visitors, identifying their needs and ensuring they were directed to the appropriate departments promptly.
- Coordinated meetings by managing schedules, sending reminders, and arranging catering and logistical support as needed.
Education
Associate of Arts - Liberal Arts And Sciences
Broward College
Bachelor of Arts - Psychology
St. Thomas University
Bachelor of Arts - Psychology
Florida International University
Miami, FLSkills
- Strong logistics management
- Effective customer support
- Strong organizational skills
- Effective time management
- Effective communication skills
- Excellent verbal and written communication skills in Spanish and English
- Analytical problem-solving
- Highly experienced working with social media, Microsoft Office, Adobe Acrobat, Windows, and Mac OS
- Fundperfect Database
- CRM system management
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Administrative Assistant
Airquest Environmental
07.2024 - Current
Legal Assistant
Cabanas Law Firm
04.2022 - 06.2024
Executive Assistant
Turnberry Ocean Club
11.2018 - 03.2022
Administrative Assistant
One Sotheby's Realty-Metropica
12.2016 - 10.2018
Associate of Arts - Liberal Arts And Sciences
Broward College
Bachelor of Arts - Psychology
St. Thomas University
Bachelor of Arts - Psychology
Florida International University
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