Kaitlin Lee Garza
Los Angeles,CA
Summary
Creative operations professional with 5+ years managing complex, multi-track projects for a contemporary art gallery - coordinating artists, vendors, external partners, and international logistics across 10-15 exhibitions and 4-5 art fairs annually. Deeply fluent in creative workflows, asset management, and cross-functional communication. Brings a fine arts background (Parsons School of Design), hands-on Adobe Creative Suite proficiency, and a genuine passion for work that creates meaningful human experiences.
Overview
7
7
years of professional experience
Work History
Associate Director - Creative Operations & Project Management
The Pit Gallery
LOS ANGELES, CA
06.2025 - Current
- Lead end-to-end project management for 10-15 exhibitions annually - overseeing timelines, vendor relationships, budgets, installation logistics, and stakeholder communication
- Design, develop, and manage website content in Squarespace, including a technically complex hover-effect artist roster built from scratch in HTML/CSS/JavaScript
- Manage and onboard network of freelance contractors (installation, packing, photography, deinstallation) - coordinating schedules, scopes, and deliverables across concurrent projects
- Produce sales materials, proposals, and branded documents using Adobe InDesign and Acrobat
- Administer consignment agreements, vendor contracts, and international shipping arrangements, ensuring compliance with customs and insurance standards
- Conceptualize, plan, and host private collector studio visits - self-sourced guest lists, logistics, and follow-up, driving direct sales opportunities
- Maintain collector and client relationships across key markets in major US cities
- Participated in staff meetings, working groups or task forces to implement strategic initiatives.
- Coordinated with other departments to ensure successful completion of projects within established timelines and budgets.
- Assisted senior leadership team in developing long-term strategic plans for the organization.
- Managed recruitment process for new employees including conducting interviews, evaluating resumes, making job offers.
Registrar & Sales Associate
The Pit Gallery
Los Angeles, CA
03.2021 - 06.2025
- Coordinated international and domestic shipping logistics for artworks valued at five to six figures across 4-5 major art fairs annually: Art Basel Miami, Frieze LA, Frieze London, NADA, Expo Chicago, Armory NY, Intersect Aspen, Art Cologne, Zona Maco
- Managed comprehensive artwork database including consignment records, condition reports, and provenance documentation - establishing structured systems for long-term asset management
- Served as liaison for collectors, advisors, and artists; managed inbound inquiries and generated tailored sales proposals
- Developed and executed email marketing campaigns and social media scheduling via Mailchimp and Later
- Coordinated installation and deinstallation logistics for approximately 10-15 exhibitions annually
- Facilitated communication between artists, curators, and staff members.
Personal Assistant & Archivist
Firewall Entertainment
07.2020 - 02.2021
- Catalogued and archived 1,000+ original artworks spanning 35+ years for noted comic artist Jim Lee, building a structured Excel database for long-term asset management
- Coordinated artwork shipping and logistics for collectors
Gallery Intern
Gagosian
04.2019 - 04.2020
- Supported registrar team with shipping ledger organization and logistics coordination
- Assisted events team with high-profile exhibition openings and VIP client programming
- Compiled research databases on exhibitions, curators, artists, and guest lists
Education
BFA - Illustration
Parsons The New School for Design
01-2018
Skills
- Creative Project Management
- Asset Coordination & Intake
- Vendor & Freelancer Management
- Cross-Functional Collaboration
- Timeline & Deliverables Tracking
- Contract Administration
- Adobe Creative Suite
- Squarespace
- Google Suite
- Database & Archive Management
- Exhibition coordination
- Customer relationship management
- Logistics coordination
- Problem solving
Volunteering And Leadership
- Los Angeles Dance Project, Leadership Council, Young Patrons Program, 09/01/19, 06/01/20, Coordinated fall launch event; secured vendors and donors.
- Hope for Our Neighbors in Need, New York, NY, 01/01/15, 12/01/18, Meal preparation and service; operations and guest services support.
Timeline
Associate Director - Creative Operations & Project Management
The Pit Gallery
06.2025 - Current
Registrar & Sales Associate
The Pit Gallery
03.2021 - 06.2025
Personal Assistant & Archivist
Firewall Entertainment
07.2020 - 02.2021
Gallery Intern
Gagosian
04.2019 - 04.2020
BFA - Illustration
Parsons The New School for Design