Kaitlyn Gregory
Dear Hiring Manager,
I am writing to express my interest in the Divisional Administrative Specialist position. Upon reviewing the job description, I am confident that my 6 years in police records and my 9 years total in law enforcement would make me a great candidate for this role. I am highly organized, self-motivated, efficient and can multitask in a fast-paced environment.
In my current position I have created efficient workflows for our records requests process, in which we receive and complete an average of 160 requests a month. I process police reports, write follow up supplemental and arrest reports and help officers with case closures. I have helped collect law enforcement data internally and externally for administrative purposes. I am skilled in accurate data entry, report review, and handling sensitive information.
The Oregon State Fire Marshal is an exciting opportunity to grow within a well-respected agency and to serve my community. I am eager to bring my experience to your team. Please do not hesitate to reach out if you have any questions about my background. I look forward to the opportunity to speak with you further. Thank you for your time and consideration.
Sincerely,
Kaitlyn Gregory
Work History
Police Support Specialist
3 Years 7 Months- Entering low priority calls into our computer aided dispatch (CAD) program.
- Intaking, logging and processing an average of 160 records request a month for the public and other agencies, such as courts, DHS and other government agencies. Conducting ORS research to ensure the record can be released to the requester.
- Processing police reports, ensuring the report is without errors and sending the report to the appropriate destination.
- Processing subpoenas from the courts and the public and ensuring the officers are notified and the court calendar is properly updated.
- Assisting the public in person or over the phone with general or law enforcement questions. Entering, confirming, locating and clearing LEDS entries.
- Conducting background checks for other law enforcement agencies.
Records Clerk
2 Years 10 Months- Processing police reports, ensuring the report is without errors and sending the report to the appropriate destination.
- Entering, confirming, locating and clearing LEDS entries.
- Processing records request for the public and other agencies, such as courts, DHS and other government agencies. Conducting ORS research to ensure the report can be released to the requester.
- Receiving warrants from the courts and entering them into our records management system and LEDS and properly storing them.
- Helping the public over the phone and in person with general and law enforcement questions.
- Conducting background checks for other law enforcement agencies.
Corrections Deputy
2 Years 7 Months- Processed adults in custody through booking and intake.
- Running the main part of the facility through our central control, while assisting the public on the phone and in person with jail needs.
- Conducting indirect and direct supervision of the adults in custody. Which includes providing meals, clothes and medications.
- Conducting hourly checks and safety counts.
- De-escalating high-stress situations, while maintaining control and safety of all individuals involved.
- Recognizing alarming behavior in adults in custody and finding the correct resources to help them.
Desk Associate
5 Months- Maintained cleanliness of sales floor, bikes, front desk bathroom, and other areas to enhance customer experience.
- Answering phones and helping the public with general questions.
- Assisting with checking in product and organizing the product on the sales floor.
- Transporting parts to and from other businesses.