Kaitlyn Maddox
New York
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
11
11
years of professional experience
Work History
Executive Assistant/ Office Manager
Flood Blumstead McCready and McCarthy
08.2021 - 12.2024
- Managed the owners schedule and planned business travel
- Answered phone calls from clients and vendors in order to provide wire instructions
- Ran day to day office operations, such as delegating the cleaning crew, restocking the office, ensuring the office was up to code
- Conducted routine quality control checks on data entries and corrected errors as needed
- Created team building and morale boosting events
- Uploaded and coded invoices using software such as AgilLink
- Collaborated with the IT team to identify issues
- Worked in a fast-paced environment to meet daily data entry quotas
Office Administrator/ Data Entry Specialist
Parsley Health
01.2020 - 08.2021
- Responsible for accurate and timely entry of customer orders, product details, and shipment information
- Monitored and updated inventory
- Entered and updated client information into a database
- Verified data and corrected discrepancies in patient medical records
Probe Services Private Investigations
10.2019 - 01.2020
- Conducted undercover surveillance for New York State Insurance Fund, workers compensation
- Wrote detailed reports to transcribe into digital formats with precision and efficiency
- Scheduled appointments and conduct home visits in order to perform activity checks, permanent disability field reviews, and alive and well checks
- Traveled to doctor offices in Manhattan and followed claimants obtaining covert videos and pictures
Student Intern
Suffolk County Sheriff's Office
01.2019 - 05.2019
- Taught elementary and middle school classes different programs offered by the Suffolk County Sheriff's Office
- Such as, gang violence, cyber crime, bullying, stranger danger, and others
- Created spreadsheets, organized information, continually ensured documents were up to date
- Filed sensitive information in a timely fashion
- Communicated information given by the intern coordinator to coworkers on a daily basis
Individual AID
Eastern Suffolk BOCES
01.2015 - 01.2018
- Cared for children with special needs in a school setting
- Ensured that children attended various appointments throughout the day
- Learned to connect with non-verbal children, increasing communication skills
Executive Assistant
Monster Mini Golf
01.2014 - 01.2018
- Created schedules for coworkers and managed the calendar for franchise owner
- Scheduled business and personal trips including detailed expense reports
- Ordered office supplies and business essentials
- Managed phone calls while scheduling appointments and booking parties
Education
Bachelors of Science - Criminal Justice; Forensic Investigation
Bowling Green State University
Bowling Green, OH05.2019
Associates - Liberal Arts
Suffolk County Community College
Brentwood, NY05.2016
Skills
- Executive support
- Organizational skills
- Database entry
- Accuracy and attention to detail
- Customer engagement
- Administrative support
- Active listening skills
- Planning and coordination
- Office management
Timeline
Executive Assistant/ Office Manager
Flood Blumstead McCready and McCarthy
08.2021 - 12.2024
Office Administrator/ Data Entry Specialist
Parsley Health
01.2020 - 08.2021
Probe Services Private Investigations
10.2019 - 01.2020
Student Intern
Suffolk County Sheriff's Office
01.2019 - 05.2019
Individual AID
Eastern Suffolk BOCES
01.2015 - 01.2018
Executive Assistant
Monster Mini Golf
01.2014 - 01.2018
Associates - Liberal Arts
Suffolk County Community College
Bachelors of Science - Criminal Justice; Forensic Investigation
Bowling Green State University
Similar Profiles
Shirley GaddShirley Gadd
Support Staff Member at McCready ManorSupport Staff Member at McCready Manor
Jacob HardinJacob Hardin
Volunteer at McCready ManorVolunteer at McCready Manor
Amy MillerAmy Miller
Legal intern at McCready & Co SolicitorsLegal intern at McCready & Co Solicitors