Kaitlyn Rodriguez
Sanford
Overview
7
7
years of professional experience
Work History
Accounts Payable Specialist
Florida Food Products Dba Vibrant Ingredients
02.2025 - Current
- Managed processing of high-volume vendor invoices for raw materials, co-manufacturing, freight, packaging, and legal
- Executed two-way and three-way matching processes for purchase orders and receipts in Microsoft Business Central.
- Audited invoices to ensure accuracy in pricing, quantities, tax treatment, and necessary approvals.
- Collaborated with procurement operations and vendors to resolve discrepancies efficiently.
- Oversaw maintenance of clean accounts payable aging records.
- Facilitated month-end close activities by managing accounts payable accruals and cutoffs.
- Executed preparation of recurring accounts payable accruals for freight, utilities, and raw materials.
- Executed reconciliation of accounts payable subledger with general ledger to ensure financial accuracy.
- Facilitated timely invoice payments while fostering robust relationships with vendors and suppliers.
- Engaged with vendors and customers to verify information and resolve client issues.
- Facilitated year-end closing process by ensuring accurate recording and prompt settlement of all outstanding payables.
- Managed daily accounting operations to ensure financial accuracy.
- Streamlined financial processes by reconciling bank accounts and organizing data in accounting software.
Accounts Payable
EDC Facilities Maintenance
12.2023 - 09.2024
- Manage full-cycle billing process for over 85 vendors in the United States and Canada
- Use i3PL to process upwards of 90 orders daily in preparation of invoicing
- Utilize QuickBooks to consolidate invoices and reconcile accounts
- Verified the validity of charges listed on payment orders for yearly audits
- Prepared and reported end-of-month accruals
- Generated accounts payable reports for management review to aid in financial and business decision making
- Investigated daily variances and corrected errors to resolve discrepancies
- Reconciled account information and reported figures in general ledger by comparing to bank account statements each month
- Kept vendor files accurate and up to date to expedite payment processing
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable
- Reconciled processed work by verifying entries and comparing system reports to balance numbers
Receptionist / administrative assistant
EDC Facilities Maintenance
12.2019 - 09.2023
- Greeted visitors and directed them to appropriate personnel.
- Managed multi-line phone system and routed calls efficiently.
- Scheduled appointments and maintained calendar for AP staff
- Handled incoming mail and packages, distributing them to recipients.
- Assisted with office supply inventory and restocking as needed.
- Maintained cleanliness and organization of reception area and waiting room.
- Answered incoming calls, took messages, and transferred calls to appropriate departments or personnel.
- Scheduled and confirmed appointments.
- Provided excellent customer service at all times while interacting with both internal and external customers.
- Provided administrative support to staff members including typing letters, filing documents, and scanning and copying documents when necessary.
- Processed payments and updated accounts to reflect balance changes.
- Ensured that all necessary forms were completed accurately prior to submitting them for processing.
Education
Veterinary Science
St. Petersburg College
Clearwater, FLSkills
- Payment processing
- Entry verification
- Vendor relations
- Quickbooks
- Phone etiquette
- Customer service
- Appointment scheduling / meeting scheduling
- Bank reconciliations
- Statement reconciliation
- Invoice processing
- Data entry
- GAAP principles
- General ledger maintenance
- Month-end closing
- Microsoft office
- Purchase orders
- Time management
- Customer relations
- Attention to detail
Timeline
Accounts Payable Specialist
Florida Food Products Dba Vibrant Ingredients
02.2025 - Current
Accounts Payable
EDC Facilities Maintenance
12.2023 - 09.2024
Receptionist / administrative assistant
EDC Facilities Maintenance
12.2019 - 09.2023
Veterinary Science
St. Petersburg College