Kandy Kazama
Yuma,AZ
Summary
Detail-oriented Facilities Administrative Assistant with strong organizational skills and multitasking abilities. Effective at prioritizing tasks and meeting deadlines.
Demonstrates strong analytical, communication, and teamwork skills, with proven ability to quickly adapt to new environments. Eager to contribute to team success and further develop professional skills. Brings positive attitude and commitment to continuous learning and growth.
Overview
21
21
years of professional experience
Work History
Facilities Administrative Assistant
Onvida Health
Yuma, AZ
04.2012 - 03.2026
- Assisted in managing office supplies and inventory for optimal resource allocation.
- Supported the Onvida Health Facilities team with scheduling meetings and organizing events effectively.
- Implemented and maintained filing systems that improved document retrieval speed and accuracy.
- Maintained communication between departments to ensure project alignment and progress tracking.
- Processed incoming e-mail correspondence, ensuring timely responses and follow-ups.
- Maintained accurate records of departmental expenses and budget allocations, ensuring financial accountability within the team.
- Served as a primary point of contact for external stakeholders, fostering strong relationships with clients and vendors.
- Administered payroll processing functions accurately on time every pay period without any discrepancies or delays for 50 employees.
- Facilitated effective collaboration among team members by creating a supportive work environment that encouraged open communication.
- Managed daily operations of the Facilities department, delegating tasks appropriately and monitoring progress to ensure timely completion.
- Balanced competing priorities effectively while overseeing multiple projects simultaneously to meet tight deadlines.
- Maintained personnel records and updated internal databases to support document management.
- Responsible for setting up and training new hires.
- Delegated tasks to administrative support staff to organize and improve Facilities Dept. efficiency.
- Managed Administrative Director's itinerary and appointments and streamlined scheduling procedures.
- Responsible for payment collections, AP/AR, deposits, and recordkeeping.
Health Records Clerk
Onvida Health
Yuma, AZ
02.2005 - 04.2012
- Addressed inquiries from patients regarding their personal medical records with professionalism and tact.
- Assisted in audits of health records, ensuring compliance with federal and state regulations.
- Maintained the confidentiality of sensitive patient data by adhering to strict security protocols.
- Processed medical records requests from outside providers according to facility, state, and federal law.
- Printed and photocopied documents to provide patients with copies of medical records.
- Communicated effectively with staff, patients, and insurance companies by email and telephone.
- Sorted and distributed incoming and outgoing medical records.
- Processed and tracked requests for medical records from external organizations.
- Assisted in training new staff on medical record processing and filing procedures.
Education
Office Administration
Heald Business College
Stockton, CA07-1995
High School Diploma -
East Union High School
Manteca, CA07-1994
Skills
- Document preparation
- Meeting coordination
- Expense reporting
- Mail distribution
- Teamwork and collaboration
- Fast learner
- Customer service
- Problem-solving
- Accounting and bookkeeping
- Attention to detail
- Multitasking
- Organizational skills
- Telephone and email etiquette
- Verbal and written communication
- Document and file management
- Office administration
- Payroll administration
- Microsoft Office Suite
- Administrative support
- Scheduling and calendar management
- Invoice processing
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Facilities Administrative Assistant
Onvida Health
04.2012 - 03.2026
Health Records Clerk
Onvida Health
02.2005 - 04.2012
Office Administration
Heald Business College
High School Diploma -
East Union High School