Kara Schumacher
Summary
Driven and resourceful administrative professional with 2+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Executive Assistant
Brownstein Hyatt Farber Schreck, LLP
Denver, CO
06.2021 - 11.2023
- Supported three executives including: Chief Marketing and Business Development Officer, Chief Communications Officer, and Sr. Business Development Officer.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Managed executive calendars, scheduling complex meetings and appointments and coordinating travel arrangements to optimize time.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Onboarded 10 new department personnel and scheduled all new staff and shareholder introductory meetings and training sessions with department principals.
- Regularly updated department procedures, manuals, and tools in concert with the department head, ensuring all updates and tools were up-to-date on the department's intranet page
- Trained the team on new IT requirements and systems, coordinated events and managed client tickets.
- Handled confidential and sensitive information with discretion and tact.
Branch Administrator
Thermo Fluids (Clean Harbors)
09.2019 - 06.2021
- Assisted Branch General Manager in managing nine branches and 24 personnel with daily administrative tasks and asset management, business development and sales initiatives
- Maintained confidentiality of bank records and client information to prevent mishandling of data and potential breaches.
- Answered incoming phone calls and processed service requests and payments from customers and Area Sales Manager
- Planned events, arranging catering and coordinating setup and removal of essential equipment with vendors
- Monitored office and kitchen supplies and processed financial transactions
- Assisted the Project Engineer with corporate wide infrastructure projects and tracking payments from vendors
- Monitored visitor log, processed branch bank deposits, logistics manifests, and managed assets
- Branch Safety Leader and Emergency Coordinator who led the response to Covid ensuring safety of all
- Volunteered as Team Leader for hiring and promotion opportunities for Employee Resource Group.
Substitute Teacher
Denver Public Schools and Mapleton Public Schools
12.2016 - 09.2019
- Developed and adapted curriculum for Pre-K through High School classes, analyzed test results, and built strong relationships with students and faculty.
- Followed classroom plans left by class teacher to continue student education and reinforce core concepts.
House Manager and Childcare Provider
Metzl Family
12.2012 - 12.2016
- Provided attentive childcare and educational services that focused on creating a safe, engaging environment,
- Anticipated needs of family members by staying informed about their preferences, schedules, and priorities.
- Managed household responsibilities with care, organization and initiative to create a comfortable and orderly living space which maximized the quality time parents spent with their children at home.
Executive Assistant and Office Manager
OpHedge Investment Services
05.2008 - 08.2008
- Managed a wide range of administrative, operational, and service-oriented functions for the CAO/General Counsel and Human Resources and helped establish a new accounting office in New York City.
- Conducted new hire orientation and onboarding for 10 new employees and scheduled on-site interviews.
- Developed an office guide that included all policies, procedures, and an emergency action plan.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
Business Development Representative / Contract Management Supervisor
Maersk Line
03.2003 - 05.2008
- Managed daily operations for several global VIP clients including Target, Sears and Walmart
- Developed and implemented a contract compliance process while supervising and training 12 contract analysts which improved productivity and increased revenue
- Independently oversaw the implementation of a new administrative office on-site in Costa Rica and trained 10 new administrative staff, which increased production and revenue while cutting costs.
Education
Master of Arts - Elementary School Teaching
Fairleigh Dickinson University
Madison, NJ08.2012
Certificate - Business Administration And Management
Rutgers, The State University of New Jersey
New Brunswick, NJ12.2003
Bachelor of Arts - Psychology
Rutgers, The State University of New Jersey
New Brunswick, NJ05.1998
Skills
- Executive Support
- Calendar Management, Scheduling and Travel Coordination
- Time Management, Research and Data Analysis
- Project Management, Contract Management and Document Management
- Budget and Inventory Management
- Advanced Microsoft Office Suite (Certified Excel Skills for Business, Coursera, 2019)
- Advanced Google Suite including Google Sheets, Google Docs, Google Slides
- Experience with: Foundation, Salesforce, Concur, SharePoint, Litera, LexisNexis, Survey Monkey, iManage, Adobe, Chrome River, Zoom
Websites
Volunteer Experience
Karma Committee - Brownstein, Hyatt, Farber Schreck, LLP
- Planned and executed multiple firm-sponsored volunteer efforts including the end-of-year gift giving event for Denver Public Schools.
- Created, tracked and monitored end-of-year gift giving Amazon list and submitted the final employee gifts report.
Certification
- CAPM - Certified Associate in Project Management - Pending
Timeline
Executive Assistant
Brownstein Hyatt Farber Schreck, LLP
06.2021 - 11.2023
Branch Administrator
Thermo Fluids (Clean Harbors)
09.2019 - 06.2021
Substitute Teacher
Denver Public Schools and Mapleton Public Schools
12.2016 - 09.2019
House Manager and Childcare Provider
Metzl Family
12.2012 - 12.2016
Executive Assistant and Office Manager
OpHedge Investment Services
05.2008 - 08.2008
Business Development Representative / Contract Management Supervisor
Maersk Line
03.2003 - 05.2008
Master of Arts - Elementary School Teaching
Fairleigh Dickinson University
Certificate - Business Administration And Management
Rutgers, The State University of New Jersey
Bachelor of Arts - Psychology
Rutgers, The State University of New Jersey