Summary
Overview
Work History
Education
Skills
Timeline
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KAREN AMENDOLAGINE

QUEENS

Summary

Dynamic and highly organized Executive Assistant with 10 years of experience supporting C-suite leaders and driving critical business initiatives. Skilled at orchestrating complex calendars, international travel, and confidential communications with precision and discretion. Recognized for proactive problem-solving, exceptional client relations, and the ability to thrive in fast-paced, high-demand environments. Committed to delivering seamless executive support that elevates organizational efficiency and impact.

Overview

15
15
years of professional experience

Work History

Executive Assistant

Optimum
07.2024 - 03.2025
  • Supported EVP of CX and SVP of CX Strategy with daily operations, high-priority initiatives, and time sensitive requests
  • Successfully balanced internal and external meetings, competing priorities and ensured timely follow-ups
  • Orchestrated complex international travel (Flights, accommodations, car arrangements, visa/immigration documents)
  • Complied and submitted expense reports, achieving consistent on-time reimbursements
  • Acted as the primary liaison among vendors, clients, and internal teams to drive project completion and client satisfaction
  • Assisted with team projects, corporate events and ad hoc tasks as needed
  • Created, reviewed, and finalize presentations, briefing documents, and meeting minutes
  • On-call for urgent requests during evenings and weekends as needed

Sales Coordinator/Executive Assistant

TEC Systems
11.2020 - 05.2024
  • Provided comprehensive support to President, Senior Sales Executives, and Estimators in a high-volume environment
  • Organized bidding invitations, key initiatives, and updated files on future construction projects
  • Prepared accurate proposals, bid summaries and highly sensitive sales reports to ensure high quality deliverables
  • Maintained and fostered positive communication with clients and stakeholders through timely, professional communication
  • Streamlined workflow through Monday.com and Procore for end-to-end project management and task tracking to ensure accurate completion of deliverables
  • Provided comprehensive support for event planning and upheld daily office functions

Executive Assistant

Mamiye Brothers
08.2018 - 03.2020
  • Managed and prioritized complex schedules for 7 C-Suite executives, including CEO, President and CFO securing that their time was focused on critical, strategic issues
  • Recorded detailed minutes and tracked action items, ensuring timely execution from responsible parties
  • Assisted office employees with front desk coverage, shipping, messenger deliveries, office management and conference room arrangements
  • Coordinated domestic travel arrangements, prepared detailed itineraries, and planned logistics
  • Acted as primary point of contact between executives, departments, and external partners facilitating smooth communication
  • Processed expenses and monitored reimbursement submissions
  • Performed personal errands, arrangements, reservations, and ad hoc tasks

Administrative Assistant

Team One Staffing
05.2015 - 07.2017
  • Supported executive staff of up to 5 individuals through scheduling meetings, coordinating travel arrangements, and preparing crucial documents
  • Upheld collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress
  • Delivered excellent customer service through prompt responses to client inquiries, effectively addressing concerns, and building strong relationships
  • Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes through Concur
  • Administered and maintained office equipment, ensuring efficient operation and minimal disruption

English Conversation Teacher

FEN Foreign Academy
04.2010 - 03.2015
  • Enhanced student comprehension by incorporating visual aids and hands-on activities in lessons
  • Provided individualized support to struggling students, leading to significant improvements in their language skills
  • Collaborated with colleagues on curriculum development, ensuring consistency and alignment across grade levels
  • Implemented diverse teaching methodologies to accommodate different learning styles and maximize individual achievement
  • Managed class sizes of up to 30 students

Education

Bachelor of Arts - Fine Arts

Salisbury University
Salisbury, MD

Skills

  • Microsoft Office (Word, PowerPoint, Excel)
  • Database Management
  • Event Planning and Logistics
  • CRM and Project Management Tools (Mondaycom, Procore)
  • Confidential Communication Handling
  • Executive Calendar Management
  • Presentation and Report Development
  • Expense Report and Budget Tracking (SAP Concur)
  • Travel Coordination (Domestic & International)
  • AI (ChatGPT, CoPilot)

Timeline

Executive Assistant

Optimum
07.2024 - 03.2025

Sales Coordinator/Executive Assistant

TEC Systems
11.2020 - 05.2024

Executive Assistant

Mamiye Brothers
08.2018 - 03.2020

Administrative Assistant

Team One Staffing
05.2015 - 07.2017

English Conversation Teacher

FEN Foreign Academy
04.2010 - 03.2015

Bachelor of Arts - Fine Arts

Salisbury University

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