Karen Reynolds
Winter Garden,United States
Summary
Senior accounts Payable Supervisor bringing 30 years experience in vendor and procurement strategic planning, customer relationship management and account reconciliation. Detailed oriented worker with proven resourcefulness and accuracy. Great Team Leader and work Ethic
Overview
40
40
years of professional experience
Work History
Senior Accounts Payable Specialist
Store Space
11.2023 - Current
- Responsible for reviewing all Expense invoices in Papersave, sending to their respective queues, coding, checking for accuracy and sending off for approval
- Daily monitoring of invoices and Utility for 4 Companies and 100 Storage Facility Locations
- Responsible for sending weekly Check/ACH funding requests to Treasury/Controller for cash movement between multiple funds
- Preparing check/ACH batches and processing weekly
- Tracking of all rents (Check/ACH/Autopay), making sure all posted in the correct month
- Collaborated with the procurement department to reconcile discrepancies in vendor statements, resolving issues effectively.
- Managed month-end closing procedures for accounts payable function, ensuring accurate and complete financial statements were produced on time each month.
- Managed a team of accounts payable clerks, ensuring timely completion of tasks and maintaining high accuracy levels.
- Served as the primary point of contact for all vendor inquiries regarding payment status or account balances, fostering positive relationships.
- Streamlined vendor payment process for faster and more accurate payments, reducing late fees and improving relationships.
Accounts Payable Specialist
Electrosonic Inc
02.2020 - 05.2023
- Responsible for input of all AP invoices for all locations in the US, including Burbank, New York, Nevada, and Florida
- Worked with high volume AP processing including Expense, Utilities, Job Related, Facilities
- 3 way matching of Purchase Orders
- Processed Expense reports for all employees
- Create weekly check runs, matching and mailing of checks
- Reconciled monthly vendor statements
- Followed up with vendors on past due invoices or issues
- Work in tandem with all departments including Engineering, Site workers, Project Managers, Project Coordinators and the CFO and Controller
- Assist with month end closing processes.
Accounts Payable Specialist
Creative Financial Services
04.2019 - 02.2020
- Worked with Seaworld Florida Shared Services Revenue Accounting
- Responsible for daily Revenue reporting for 3 Parks, Seaworld Texas, Aquatica Texas and Sesame Place Pennsylvania
- Reported daily revenue and admission reports for each park, separate and itemize the different types of revenues
- Reported attendance and revenue per the direction of the Parks' to the finance departments
- Meet strict daily, weekly and monthly close schedules
- Research any variances in the reporting data and fix when necessary.
Senior Accounts Payable
Anixter Power Solutions
11.2016 - 04.2019
- Responsible for Level 2 Accounts Payable support for 400+ vendors across 3 ERP systems in the US and in Canada , this includes contact with Level 1 Processing Team in India, constant interaction with the branch/field/PO writers and Vendors to resolve any discrepancies with invoicing quantities and pricing
- Review vendor information includes high level discount vendors and rebate vendors .
- Responsible for ensuring that all discount dates are met and that payment within terms for rebate vendors is met
- Responsible for addressing and resolving any credit holds
- Locating and finding root causes of disconnect between vendors and resolving AP issues
- Working the RNV (received no voucher) report weekly and finding resolution with interaction with the branches and the vendors
- Enter and process vendor credit applications and route to the appropriate team for approval
- Make vendor address and ACH changes ensuring that all information is correct
Accounts Payable Team Lead
Brighthouse Networks
01.2010 - 09.2016
- Responsible for verifying that all vouchers are entered into Peoplesoft.
- Reviewed and verified Sales tax, Vendor information expenses, capital expenditures, Purchase Orders and provide accurate Gl Coding for transactions.
- Developed and implemented Accounts Payable Boot camp which promoted procedures and process to train new and current team members
- Work with the AP Manager to ensure that daily tasks for the department are completed in a timely manner
- Assist and Lead team of 3 employees with internal and external vendor issues
Senior Accounts Payable Coordinator
Brighthouse Networks
01.2005 - 01.2016
- Responsible for the Accounts Payable email inbox - routing invoices to the proper coordinator or department for approvals.
- Managed high-volume invoice processing 2,000+ transactions, ensuring accuracy and timeliness in payment disbursements.
- Processed invoices and Purchase Orders 3 way matching transactions with efficiency and accuracy, resulting in decreased discrepancies.
- Reached out to vendors to verify past due invoices and verify information and follow up on vendor issues.
Office Manager
TAB US, INC
01.1996 - 01.2004
- In-Charge of Office Administration for the International Software Company.
- In-charge of Accounts Payable, requisitions of Software, job tracking, Accounts Receivable processing and billing, calculation of annual software support agreements, daily cash deposits, reconciliation of employee expenses and bank accounts.
- Team Leader between the international and domestic offices regarding licensing issues.
- Developed and maintained successful relationships with vendors, suppliers and contractors.
Hull Maintenance Technician Third Class - Veteran
United States Navy
01.1984 - 01.1988
- In charge of Moral, Welfare and Recreation. Worked directly with US, represent overseas and domestic employees, coordinated tours, activities and ticket sales for groups ranging in size from 100 to 5,000 people.
- Developed and implemented the discount ticket program for ships within the Sixth Fleet.
- Responsible for purchase orders and financial accountability for all organized events and programs.
Education
Associate of Arts -
Orlando University
Orlando05.1986
Skills
- Revenue Reporting
- Vendor Relationship Management
- Account Reconciliation
- Purchase Order Management
- ERP System Expertise
- Invoice Processing
- Payment Processing
- Workflow Coordination
Computer Proficiency
Microsoft Office - Outlook, Word, Excel
Microsoft GP - Accounting, Project management, Construction, Storage, Construction
Papersave - OCR document system
Timeline
Senior Accounts Payable Specialist
Store Space
11.2023 - Current
Accounts Payable Specialist
Electrosonic Inc
02.2020 - 05.2023
Accounts Payable Specialist
Creative Financial Services
04.2019 - 02.2020
Senior Accounts Payable
Anixter Power Solutions
11.2016 - 04.2019
Accounts Payable Team Lead
Brighthouse Networks
01.2010 - 09.2016
Senior Accounts Payable Coordinator
Brighthouse Networks
01.2005 - 01.2016
Office Manager
TAB US, INC
01.1996 - 01.2004
Hull Maintenance Technician Third Class - Veteran
United States Navy
01.1984 - 01.1988
Associate of Arts -
Orlando University
Similar Profiles
BRANDI BASSETTBRANDI BASSETT
Treasury Manager at Store SpaceTreasury Manager at Store Space
Trent StuartTrent Stuart
DISTRICT MANAGER at Store Space Self StorageDISTRICT MANAGER at Store Space Self Storage
Bilal MikeBilal Mike
Manager at Store Space Self StorageManager at Store Space Self Storage