Karla Elias Ruiz
Livingston,LA
Summary
Dedicated professional with strong organizational skills and expertise in office administration. Proven ability to manage scheduling, maintain accurate records, and deliver exceptional customer service in a fast-paced environment.
Overview
6
6
years of professional experience
Work History
Secretary
Livingston Parish School District
Livingston, LA
12.2019 - Current
- Managed scheduling and coordination of meetings for district personnel.
- Developed and maintained filing systems to ensure efficient document retrieval.
- Facilitated communication between staff, parents, and students through effective correspondence.
- Assisted in preparation of reports and presentations for school board meetings.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Maintained daily report documents, memos and invoices.
- Scheduled appointments and conducted follow-up calls to clients.
- Entered data into system and updated customer contacts with information to keep records current.
- Managed daily office operations, ensuring smooth workflow and communication among staff and students.
- Coordinated scheduling for school events, meetings, and appointments for administration and faculty.
- Maintained accurate student records using administrative software, enhancing data retrieval efficiency.
- Provided exceptional customer service to parents, students, and staff, resolving inquiries promptly.
- Processed student registrations and withdrawals.
- Maintained an up-to-date database of student records, safeguarding confidential information while providing easy access when needed.
- Managed inventory of school supplies and equipment, ensuring adequate resources were available for classroom instruction and activities.
- Documented attendance, grades and test scores to update permanent records.
- Organized special events such as fundraisers, parent-teacher conferences, and graduation ceremonies to foster a sense of community within the school setting.
- Managed reception area, creating welcoming atmosphere for students, parents, and visitors.
Education
High School Diploma -
La Bellaire High School
Baton RougeSkills
- Customer service
- Verbal and written communication
- Office administration
- Organization
- Keyboarding skills
- Appointment scheduling
- File management
- Document preparation
- Calendar management
- Schedule management
- Multi-line phone systems
- Supply restocking
- Report writing
- Spreadsheet management
- Database administration
- Appointment coordination
- Record preparation
Languages
Spanish
Native or Bilingual
Timeline
Secretary
Livingston Parish School District
12.2019 - Current
High School Diploma -
La Bellaire High School