Karla J Gutierrez
Bronx,NY
Summary
Experienced finance professional with over 20 years of industry expertise. Dedicated to optimizing cash flow by effectively reducing open receivables and ensuring monthly liquidity. Adept at revising financial reports and implementing cost controls to drive improvements in the company\'s year-end net revenue. Committed to achieving success by leveraging strong problem-solving skills within a collaborative team environment. Continuously expanding knowledge and staying current with industry trends.
Overview
28
28
years of professional experience
Work History
Finance Manager in the US
Magnolia Americas, Inc.
10.2019 - Current
- Allocate and Reconcile Accounts for Monthly Closing
- Prepare Monthly, Quarterly and Year End Financial Statements
- Forecast Cash Needs and Cash Collections for Monthly liquidity
- Process Bi-weekly Payroll and G/L Allocations
- Process Monthly Payments to 1099's Consultants, Vendors, and Suppliers
- Process Monthly Billing /Collections
- Monitored daily Cash account transactions
- Reconcile Multiple Monthly Bank Accounts
- Collaborate with Magnolia International parent company as the liaison for:
- As the HR representative, onboarding/offboarding employees in the various Systems, Bi-Monthly Payroll
- Prepare Contracts for Consultant Sales Reps
- Keep track of the Sales Team's KPI's Commissions
- Maintain CRM Platform for Customer Contracts
- Support Sales and Partners Team with the required information for RFP's
- Support Marketing with their Budget management vs Actuals Monthly Expenses and Invoicing their shared Partner's Events
- Act as the Procurement Representative to Open new Prospects Accounts and Onboarding them as they transition to Company's Customers
- Support Customer Success Team with Customer's Quotes, Invoice, the Price Increase and Upsells
- Support Customer Success Team with CRM Platform Upsells, Renewals, Amendments and Churn
- Support the Global Finance Team by sharing Local Month End Financial Reports, and updating the various reports for ARR, Cross Charges, End of the Month Liquidity, Short Term Cash Planning, New Bookings and Churn
- Support the Global Finance Team with Special Projects
Controller
Child Care Network of New York
05.2016 - 08.2019
- Allocate and Reconcile Accounts for Monthly Budget Closing
- Prepare Monthly, Quarterly and Year End Financial Statements
- Assist in the 990 and CHAR500 preparation, review and filing
- Prepare and Maintain the Company's Internal Controls Manual, Policies and Procedures Manual and Employee's Handbook
- Assist and Review the Company's Request for Proposals by preparing the Budgets and Forecasting
- Reconcile, Monitor and Maintain Company's Monthly Recurring Donations and Account
- Process monthly Payments to 1,100+ NYSDOH - CACFP (Child Adult Care Food Program) Home Daycare Providers
- Process Bi-weekly Payroll and Quarterly G/L Allocations
- Process weekly Payments to 1099's Consultants, Vendors, and Suppliers
- Monthly Reconciliation and their weekly and monthly Inter Bank accounts transactions
Accountant
Roche Bobois Paris
07.2015 - 11.2015
- Assisted in the Preparation and Reconciliation of Accounts for Monthly Closing
- Assisted in the preparation of Monthly and Year End Financial Statements
- Processed weekly Payments for the National and International Vendors, and Suppliers
- Processed weekly International Wire Transfers
- Verified the Bi-monthly Payroll process and made G/L Allocations
- Managed weekly and monthly Intercompany transactions
- Reconciled Weekly Multiple Bank Accounts
Senior Accountant Consultant via Condor
Gateway Counseling Center, Inc. via Condor
10.2014 - 03.2015
- Prepared and analyzed Monthly Profit and Loss by Program
- Prepared Quarterly Financial Statement and Budget Comparison by Departments
- Processed weekly Payments of the 1099's Consultants, Vendors, and Suppliers
- Verified and approved the Bi-weekly Payroll process and made G/L Allocations
- Prepared Income and Expenditure Reports, Audited, Reconciled and properly allocated NYSDOH - OPWDD, OMH, and CACFP Programs Monthly Expenses
- Prepared and Reconciled Accounts for Monthly Closing
- Assisted in the preparation of Monthly Financial Statements and End of the Year Statement of Functional Expenses for Annual Certified Audit
- Assisted in the preparation and submission of the Annual Consolidated Fiscal Reports
- Analyzed Operations including Revenue and Expenditure Trends, Financial Commitments, and Future Revenues
- Reviewed 1099 Consultant Corporation Paperwork for the yearly Workers Compensation Audit
- Prepared Multiple Bank Accounts Reconciliation
Controller
Village Child Development Center /NY Child Resource Center
09.1998 - 05.2014
- Prepared and analyzed Monthly Revenue Reports by Programs
- Processed and verified the E-Billing to New York City Department of Health and Mental Hygiene and to New York State Department of Health
- Processed and updated the New York State Education Department Full and Half Day Program, Special Education Itinerant Teacher, Evaluation, Individual with Disabilities Education Act Grants 611/619 for Revenue Reports and Vendor Portal
- Prepared Income and Expenditure Reports for Individuals with Disabilities Education Act Grants 611/619 Quarterly and Final Reports
- Audited, Reconciled and properly allocated New York State Education Department Full and Half Day Program, Special Education Itinerant Teacher, Evaluation, and Grants 611/619 Revenue and expenses
- Maintained Computerized Accounts Receivable and Collections by Programs
- Verified and Processed the Bi-monthly Payment process of the 1099's Consultants, Vendors, and Suppliers
- Verified and Processed the Bi-monthly Payroll
- Prepared Month-end and Year-end Financial Reports
- Prepared Fiscal Year Reports for Fiscal and Program Audits
- Reviewed 1099 Consultant Corporation Paperwork for the yearly Workers Compensation Audit
- HR duties, Medical Plan Administrator
- Pension Plan Administrator
Full Charge Bookkeeper
Alma Contracting Corp.
06.1997 - 08.1998
- Responsible for all Bookkeeping functions
- Assisted in the preparation of Job Estimates and Contracts for Clients
- Kept Job Cost by Contract of Multiple Clients
- Prepared Weekly Cash Flow Reports and Month-End Financial Reports
- Monthly Bank Reconciliation
- Troubleshooted and resolved clients, vendors and suppliers concerns and discrepancies
Education
A. A. S. - Computer Programming, and Accounting
LaGuardia Community College
Long Island City, NY01.1993
Notary Public -
New York State Department of Health
New York, NY01.2019
Certified NYSDOH Assistor -
New York State Department of Health
New York, NY01.2017
Certified Nonprofit Accounting Professional -
Fiscal Strength for Nonprofits
New York, NY01.2016
Skills
- Financial Budget Forecasting
- Financial budgeting
- Client Satisfaction Management
- Financial Compliance Oversight
- Financial management
- Financial analysis
- Client Relationship Building
- Long-Term Strategic Development
- Coaching and training
- Budgeting and Cost Control
- Cash Flow Optimization
- Strategic Business Collaboration
- Proficient in Quickbooks Online, Sales Force, SAP, Coupa, SAM, Personio, Insperity (PEO), Monday, DocuSign, ADP Workforce, Payexpert, MS Office Suite
- Have worked with HCS, NYEIS, EMedNY, SED Vendor Portal, SFS Vendor Portal
- Revenue recognition
- Human Resources Management
- GAAP
- Financial audits
- P&L tracking
- Attention to detail
- Financial reporting
- Budget planning
- Accounting management
- Prioritizing and planning
- Critical thinking
- Open To Learning Opportunities
- Team building leadership
- Internal controls and reporting systems
- CRM tracking
- Know your customer
- Collections actions
- Sales support
- Staff management
- Proficient in Spanish
- Tax Form 5500, W-2's, 1099 Miscellaneous, 1099-R, 945, 990
- Sales Tax
- HIPAA & FERPA - Confidentiality Standards Awareness
- Familiar with ICD-9, CPT's, HCPCS, HCFA 1500 Billing Forms, 837 Electronic Billing Filing, 835 Electronic Billing Filing
Accomplishments
- Achieved 98% collections through effectively helping with implementing and Invoicing precess of 90 days prior to renewal date.
- Collaborated with team of 3in the development of Price Increase Project.
- Achieved 100% Client management by collaborating in the SalesForce CRM implementation.
Timeline
Finance Manager in the US
Magnolia Americas, Inc.
10.2019 - Current
Controller
Child Care Network of New York
05.2016 - 08.2019
Accountant
Roche Bobois Paris
07.2015 - 11.2015
Senior Accountant Consultant via Condor
Gateway Counseling Center, Inc. via Condor
10.2014 - 03.2015
Controller
Village Child Development Center /NY Child Resource Center
09.1998 - 05.2014
Full Charge Bookkeeper
Alma Contracting Corp.
06.1997 - 08.1998
Notary Public -
New York State Department of Health
Certified NYSDOH Assistor -
New York State Department of Health
Certified Nonprofit Accounting Professional -
Fiscal Strength for Nonprofits
A. A. S. - Computer Programming, and Accounting
LaGuardia Community College
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