Katelyn Collier
Melissa
Summary
Versatile Accounting Office Manager blending high-level financial expertise with strong administrative leadership. Reliable and adaptable team player committed to optimizing office workflows, maintaining rigorous financial compliance, and supporting cross-functional teams to achieve organizational goals.
Overview
10
10
years of professional experience
Work History
Accounting Lead
Fairfield Automotive Partners
Fairfield, CA
05.2024 - 03.2025
- Developed and implemented financial policies and procedures to ensure compliance with regulatory requirements
- Led month-end close process, ensuring accurate and timely completion of financial statements
- Conducted regular audits to identify discrepancies and implement corrective actions
- Oversaw accounts payable/receivable processes, ensuring accurate recording of transactions and timely payments/receipts
- Performed regular audits of inventory levels to optimize stock turnover rate and minimize carrying costs
- Analyzed pricing strategies for vehicle sales/service departments to maximize profitability while remaining competitive in the market
- Developed and maintained relationships with financial institutions to secure favorable financing terms for vehicle inventory purchases
- Managed all flooring
- Posted and broke down all deals for 3 stores
- Pulled and analyzed all dmv paperwork
- Kept internal track of all titles and payoffs
- Submitted all payoffs within 48 hours
- Completed all deposits and refunds
- Cut any checks required by all 3 stores
- In charge of all internal vehicle audits
- Posted all funding and reconciled bank
Accounting Coordinator
Lexus Of Sacramento (Lithia Motors)
Sacramento, CA
03.2023 - 05.2024
- Reviews the paperwork against the checklist in the deal jacket to verify that all necessary documentation of the vehicle purchase transaction are complete and accurate
- Collaborates with sales and finance staff to collect any missing deal documentation
- Scans supporting documentation for the sales transaction into digital sales file
- Reconciles and processes daily deposits
- Routes paperwork and supporting documentation (i.e. titles, invoices, payroll items, etc.) to various departments
- Reviews schedules and communicates variances to accounting
- Updates deal status on Performance Dashboard
- Prepares and submits check requests
- Collaborates with Finance and Insurance Manager to drive deal closing
- Escalates complex issues to supervisor
- Acts as backup for DMV processing
- Prepares and distributes reports
- Opens and processes dealership mail
- Sends and completes payoffs
- Schedule Cleaning & Reconciliation
Accounts Receivable Specialist (temp)
1-800 Radiator &A/C
Benicia, CA
08.2022 - 05.2023
- Post credit cards, EFT's, and check payments
- Work in assisting 1-800-Radiator's parent company with payment inquiries from their franchisees.
- Research invoices that they have questions about and reply with findings.
- Collected past dues from customers.
- Trained new hires in working in accounts receivables in our system.
Accounts Receivable Manager (temp)
Maita Toyota of Sacramento
Sacramento, CA
04.2022 - 08.2022
- Providing financial, clerical and administrative services to ensure efficient, timely and accurate processing of payment and collection of customer accounts.
- Required to perform job duties in a manner that ensures timely and accurate updating of customer information, following up on customer and B2B inquiries, reconciliation of customer accounts, manage AR aging, processing of the daily bank activity, and collections activities associated with delinquent accounts.
Accounting Clerk II
Solano County
Fairfield, CA
03.2022 - 04.2022
- Performs financial clerical, bookkeeping and statistical reporting tasks, as well as processes financial records/transactions of moderate complexity; such as accounts payable and accounts receivable.
Accounts Receivable Specialist/deposits/factory payables
Wise Auto Group
Vacaville, CA
01.2020 - 08.2021
- Post invoices, Reconcile statements, Disburse checks, Balance statements and finalize data, Prepare accounts for payments & verify data in system, Follow up on past due accounts and returned checks. Fedex contracts, Sales tax, Bank Run, Deposits.
Contact Center Representative
Travis Credit Union
Vacaville, CA
08.2018 - 01.2019
- Answer high volume of incoming calls, assist members with monetary transactions totaling upwards of 2 million dollars in a transaction. Assist in debit card and credit card services. Take all loan applications and process them to finalization. Send out contracts and official checks.
Dispatch Supervisor
RW Garage Doors, Inc.
Vacaville, CA
07.2018 - 12.2018
- Maintained accurate records of all incoming and outgoing shipments, ensuring timely delivery
- Communicated with drivers to provide real-time updates on traffic conditions and route changes
- Managed multiple phone lines, efficiently handling customer inquiries and resolving issues
- Assisted in the preparation of shipping documents, including bills of lading and customs forms
- Collaborated with warehouse staff to ensure proper loading and unloading of goods
Night Auditor
Comfort Inn by Choice Hotels
Vacaville, CA
07.2015 - 06.2017
- Responsible for overseeing front desk duties at a hotel or another hospitality establishment during the night shift. Helping guests check-in or check out, reviewing guest payments and other details from the day shift to ensure guests provided payment for their stay or any additional requests and acting as a point of communication for customer needs.
New Inventory Manager / Social media specialist / Business office helper
Ford
Dixon, CA
08.2015 - 01.2016
- Helping inventory manager order new vehicles for the dealership as well as trade other vehicles for the one vehicle the customer wants. Call all customers three times after purchase. Complete all due bills. Pay other dealerships for vehicles which could be upwards of 20 thousand at a time. Certify Used vehicles. Help with title verification with bank for paid off vehicles. Ran three social media platforms for ron dupratt ford. Handled surveys and conducted that part of sales meetings.
Receptionist
Ford Fairfield
Fairfield, CA
02.2015 - 09.2015
- Managed a high volume of incoming calls, efficiently routing them to the appropriate departments
- Greeted and welcomed visitors, providing a positive first impression of the company
- Responded to inquiries from clients and employees in a timely manner, providing accurate information or directing them to the appropriate resources
- Helped create handbags / pricing documents.
- Took in all auction buys and new vehicle keys and books.
Education
Some college - Business Management And Criminal Justice
California State University
Sacramento, CA08-2016
High school diploma or GED - undefined
Vacaville High School
Vacaville, CA06-2013
Skills
- Full-Cycle Accounts Receivable
- General Ledger & GAAP
- Financial Reporting
- Auditing
- Strategic Operations
- Administrative Leadership
- Client & Vendor Relations
- Process Improvement
- ERP & Accounting Software
- CRM & Data
- Microsoft Office Suite
- Communication Tools
- Customer Service
Accomplishments
Spearheaded a comprehensive debt recovery initiative across 18 regional stores, successfully collecting $1.5M in delinquent B2B accounts and reducing total outstanding debt by 48% within 12 months.
Timeline
Accounting Lead
Fairfield Automotive Partners
05.2024 - 03.2025
Accounting Coordinator
Lexus Of Sacramento (Lithia Motors)
03.2023 - 05.2024
Accounts Receivable Specialist (temp)
1-800 Radiator &A/C
08.2022 - 05.2023
Accounts Receivable Manager (temp)
Maita Toyota of Sacramento
04.2022 - 08.2022
Accounting Clerk II
Solano County
03.2022 - 04.2022
Accounts Receivable Specialist/deposits/factory payables
Wise Auto Group
01.2020 - 08.2021
Contact Center Representative
Travis Credit Union
08.2018 - 01.2019
Dispatch Supervisor
RW Garage Doors, Inc.
07.2018 - 12.2018
New Inventory Manager / Social media specialist / Business office helper
Ford
08.2015 - 01.2016
Night Auditor
Comfort Inn by Choice Hotels
07.2015 - 06.2017
Receptionist
Ford Fairfield
02.2015 - 09.2015
High school diploma or GED - undefined
Vacaville High School
Some college - Business Management And Criminal Justice
California State University