Katherine Connor
Chicago,IL
Summary
Experienced Executive Assistant with a strong background in providing meticulous support to C-suite executives across diverse work environments. Known for exceptional attention to detail and effective communication skills, ensuring seamless operations and confidentiality. Adaptable and efficient in fast-paced settings.
Overview
5
5
years of professional experience
Work History
Executive Assistant to Asset Manager
Private Family Office
05.2023 - 01.2024
- Provided comprehensive executive support to the Asset Manager in a confidential family office.
- Managed professional and personal scheduling, correspondence, and vendor services for the Asset Manager.
- Oversaw financial management, including billing reconciliation, payment processing, and expense tracking.
- Coordinated orders, shipments, and inventory across multiple locations.
- Orchestrated vendor visits and coordinated special events for the Family.
- Drafted NDAs and ensured their signing before vendor appointments.
- Ensured vendor compliance with specific insurance requirements by obtaining and reviewing Certificates of Insurance (COIs).
- Offered HR assistance, including onboarding, training, and scheduling for the domestic staff.
- Collaborated effectively in a unique, high-pressure environment.
Executive Assistant to the Chief Operating Officer
SHIFT Life
08.2022 - 01.2023
- Managed executive's calendar, scheduling meetings and appointments, and coordinating travel arrangements to optimize time.
- Crafted weekly and monthly PowerPoint presentations to support executive and boost team productivity.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Worked with senior management to initiate new projects and assist in various processes across all departments.
- Prepared company-wide, weekly blog posts by proofreading and editing spelling, grammar, and syntax for website and print publications.
- Facilitated training and onboarding for incoming office staff.
Executive Assistant to Chief Executive Officer
Aspire Capital Partners
09.2021 - 08.2022
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Coordinated domestic and international travel arrangements by booking airfare, hotels, and ground transportation.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Researched, proposed, and implemented vendor agreements to decrease costs and improve services.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Contributed to smooth business operations by planning and organizing meetings, events, and conferences.
- Prepared documents, reports, and presentations for executives and board members using advanced software proficiencies.
Paralegal & Executive Assistant
DiCello Levitt Gutzler
06.2020 - 09.2021
- Managed master firm calendars while allocating tasks to paralegal/admin teams for smooth operational flow.
- Processed executive subscriptions, license renewals, continuing education requirements, and membership renewals.
- Arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
- Composed routine correspondence, memos, and other internal/external documents.
- Managed daily financial tasks such as invoices and reports.
- Corresponded regularly with clients, court reporters, doctors, and attorneys.
Administrative Assistant
Haute Headz Premier Salon
03.2019 - 01.2020
- Managed daily salon operations for 30+ stylists.
- Provided exceptional service to a clientele seeking premium salon experiences.
- Utilized product knowledge in marketing promotions.
- Accurate Financial Management (fee collection, refunds, sales documentation).
- Handled appointment scheduling and client inquiries.
Education
Bachelor of Arts - Political Science
Florida State University
Tallahassee, FL12.2019
Skills
- Calendar Management
- Meeting and Event Coordination
- Document Preparation and Filing
- Written and Verbal Communication
- Advanced MS Office Suite Proficiency
- Intuit QuickBooks Experience
- Salesforce Experience
- Expense Reporting
- Notary Public, IL, valid until 2027
Timeline
Executive Assistant to Asset Manager
Private Family Office
05.2023 - 01.2024
Executive Assistant to the Chief Operating Officer
SHIFT Life
08.2022 - 01.2023
Executive Assistant to Chief Executive Officer
Aspire Capital Partners
09.2021 - 08.2022
Paralegal & Executive Assistant
DiCello Levitt Gutzler
06.2020 - 09.2021
Administrative Assistant
Haute Headz Premier Salon
03.2019 - 01.2020
Bachelor of Arts - Political Science
Florida State University
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