Katherine Loconti
Wheaton,IL
Summary
Senior Administrative Assistant with experience supporting executive leadership in dynamic environments. Proven track record in coordinating meetings, managing documentation, and implementing process improvements that enhance efficiency. Expertise in supporting multiple directors and Chief Officers, developing organizational guidelines for AI-driven documentation, and maintaining strong attention to detail. Recognized for effective communication, problem-solving skills, and a collaborative approach that fosters positive relationships and supports organizational objectives.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Senior Administrative Assistant - Executive Suite
Emergency Nurses Association
Shaumburg, IL
05.2025 - Current
- Provide administrative support within the executive suite and to multiple directors, coordinating meetings, schedules, and communications across departments.
- Supported transition to a centralized administrative model, providing administrative support to up to 17 directors and aligning workflows for scheduling, onboarding, and documentation.
- Assist Chief Officers with administrative and coordination support for projects and committees they liaison for, including meeting scheduling, agenda preparation, and documentation of discussions and action items.
- Prepare and distribute meeting materials and assist with accurate and timely meeting minutes.
- Collaborate with IT and internal departments to support leadership meetings, committee operations, and project needs.
- Contributed to the development of organizational guidelines for the use of AI in meeting documentation, helping improve efficiency, accuracy, and turnaround time for meeting minutes.
- Maintain professionalism and discretion while supporting confidential and high-priority work.
- Recognized as a go-to administrative resource for committee coordination and leadership initiatives due to strong organization, follow-through, and attention to detail.
Senior Administrative Assistant - Practice Excellence
Emergency Nurses Association
Shaumburg, IL
02.2022 - 05.2025
- Provided administrative support to the Director of Practice Excellence and department staff, including scheduling, communications, and meeting coordination.
- Supported up to 12 committees, including meeting scheduling, agenda preparation, and documentation of meeting minutes.
- Coordinated committee onboarding by sending welcome letters and scheduling orientation calls for chairs and members.
- Maintained and updated committee rosters using Nimble and generated reports to ensure data accuracy.
- Assisted with the coordination of onsite committee meetings, including scheduling, logistics, preparation of meeting materials, and associated travel arrangements.
- Managed travel and expense reconciliation for the Director of Practice Excellence, preparing and submitting documentation through Accounts Payable.
- Served as primary point of contact for committee members and internal partners.
Manufacturing Administrator
George Industries LLC
Wheeling, Illinois
05.2021 - 02.2022
- Collected and maintained documentation, including material certifications and country-of-origin records.
- Coordinated purchasing, shipping, and inventory to align with production schedules.
- Communicated with vendors to clarify specifications and resolve delivery issues.
- Prepared and distributed critical business documents, such as RFPs and vendor reports.
- Managed invoicing and billing processes while addressing vendor inquiries for timely resolutions.
Administrative & Advertising Coordinator
American Academy of Pediatric Dentistry
Chicago, United States
01.2010 - 04.2020
- Provided administrative and operational support to department leadership and cross-functional teams.
- Coordinated advertising and client communications, ensuring accurate and timely processing.
- Maintained databases, reports, and departmental records to support revenue and operations.
- Collaborated with internal teams and external partners to meet deadlines and project requirements.
- Managed multiple workflows while maintaining high standards of accuracy and customer service.
Skills
- Calendar and time management
- Problem solving
- Cross-functional collaboration
- Meeting and agenda management
- Committee and workgroup coordination
- Schedule management
- Attention to detail
- Travel arrangements
- Database management
- Expense reporting
Certification
Professional Administrative Certification of Excellence (PACE)
Timeline
Senior Administrative Assistant - Executive Suite
Emergency Nurses Association
05.2025 - Current
Senior Administrative Assistant - Practice Excellence
Emergency Nurses Association
02.2022 - 05.2025
Manufacturing Administrator
George Industries LLC
05.2021 - 02.2022
Administrative & Advertising Coordinator
American Academy of Pediatric Dentistry
01.2010 - 04.2020